Purchasing Buyer (Seasonal)

USTA National Campus; Purchase (NY); Hybrid; USD 60,000 - 80,000; Part time

Job summary

Join a passionate team at USTA National Campus as a Purchasing Buyer (Seasonal) to support operations for the US Open. Your role involves placing orders, communicating with vendors, and ensuring timely delivery of goods across multiple departments, with opportunities for process improvements.

Qualifications

• Proven experience in a purchasing or procurement role.
• Strong attention to detail and organizational skills required.
• Excellent written and verbal communication abilities.

Responsibilities

• Place and track orders with vendors.
• Coordinate vendor communications and resolve discrepancies.
• Act as liaison between internal departments and suppliers.

Skills

Attention to detail

Organization

Communication

Time management

Tools

Google Workspace

Monday.com

Job description

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Who We Are We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

Why Work for the USTA? We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

The Role This seasonal role supports purchasing operations for the US Open, requiring strong attention to detail, organization, and follow-through. The Purchasing Buyer will be responsible for placing and tracking orders, coordinating with vendors, and ensuring goods and services are delivered on time across multiple departments.

• Order Placement: Initiate and complete accurate orders with vendors, ensuring correct product selection, pricing, quantities, and shipping details.
• Vendor Communication: Request quotes (RFQs) or product/service information (RFIs). Follow up on order confirmations, estimated delivery dates, and tracking numbers, and efficiently resolve any discrepancies or delays.
• Internal Stakeholder Support: Act as the primary liaison between internal departments and suppliers. Clarify purchasing needs, provide order updates, facilitate mockup/proof reviews and approvals, and communicate relevant timelines or issues.
• Email & Request Management: Monitor and respond to procurement support requests promptly and professionally. Accurately record and prioritize purchasing needs.
• Order Documentation & Tracking: Maintain precise records of all orders placed, tracking updates, vendor quotes, and delivery receipts. Ensure all purchase documentation is complete for internal reporting and audit purposes.
• Process Improvement: Identify and implement opportunities to consolidate purchases, maximizing cost savings and overall efficiency.
  
  

Buying Responsibilities

Responsibilities include, but are not limited to, procurement for the following categories:

• Promotional & Branded Materials:
• Branded promotional items and giveaways
• Event signage, banners, and tablecloths
• Custom wall graphics, decals, and branded installations
• Office & Operational Supplies:
• Office, locker room, breakroom, and janitorial supplies
• Packaging and shipping supplies (e.g., custom tape, labels, stickers)
• Technology Accessories:
• Computer peripherals (keyboards, mice, cables)
• Tech accessories (chargers, adapters, USB drives)
• Printed Collateral & Training Materials:
• Printed training manuals or handbooks
• Posters, brochures, flyers, and other printed marketing collateral
• Special Projects & Custom Orders:
• Temporary or project-based procurement initiatives
• One-off purchases for executive or departmental requests

Who You Are

• Proven experience in a purchasing, buying, or other procurement role.
• Comfortable working with Google and Monday.com workspaces and online vendor platforms (e.g., Amazon Business, ULINE, WB Mason).
• Strong attention to detail and exceptional organizational skills.
• Excellent written and verbal communication abilities.
• Adept at managing multiple requests and prioritizing workload in a fast-paced environment.
• Proficient with email, spreadsheets, and common office software.
• Experience with branded merchandise and/or print procurement is a plus.
  
  

What We Offer The expected hourly rate for this position is between $18.00 and $20.00. This is a hybrid seasonal role, and candidates must be available to work onsite at the Westchester office at least three days per week from July 7, 2025, through September 12, 2025.

Come One, Come All We strongly encourage you to apply if you’re interested; we'd love to learn how you can “serve” our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Sports and Recreation Instruction

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