Purchasing Buyer (Seasonal)

(USTA) United States Tennis Association; Purchase (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A seasonal position at a leading national governing body for tennis, focusing on purchasing operations for the prestigious US Open. The successful candidate will manage vendor relationships, ensure timely delivery of goods, and streamline procurement processes. Ideal for detail-oriented individuals with a background in purchasing.

Qualifications

• Experience in purchasing or procurement roles.
• Strong attention to detail and organizational skills required.
• Proficient with email and spreadsheets.

Responsibilities

• Initiate and track orders with vendors.
• Communicate with vendors regarding order confirmations.
• Support internal departments with procurement needs.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Multi-tasking

Tools

Google Workspace

Monday.com

Online vendor platforms

Job description

Who We AreWe are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

Why Work for the USTA?We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

The RoleThis seasonal role supports purchasing operations for the US Open, requiring strong attention to detail, organization, and follow-through. The Purchasing Buyer will be responsible for placing and tracking orders, coordinating with vendors, and ensuring goods and services are delivered on time across multiple departments.

• Order Placement: Initiate and complete accurate orders with vendors, ensuring correct product selection, pricing, quantities, and shipping details.
• Vendor Communication: Request quotes (RFQs) or product/service information (RFIs). Follow up on order confirmations, estimated delivery dates, and tracking numbers, and efficiently resolve any discrepancies or delays.
• Internal Stakeholder Support: Act as the primary liaison between internal departments and suppliers. Clarify purchasing needs, provide order updates, facilitate mockup/proof reviews and approvals, and communicate relevant timelines or issues.
• Email & Request Management: Monitor and respond to procurement support requests promptly and professionally. Accurately record and prioritize purchasing needs.
• Order Documentation & Tracking: Maintain precise records of all orders placed, tracking updates, vendor quotes, and delivery receipts. Ensure all purchase documentation is complete for internal reporting and audit purposes.
• Process Improvement: Identify and implement opportunities to consolidate purchases, maximizing cost savings and overall efficiency.

Buying Responsibilities

Responsibilities include, but are not limited to, procurement for the following categories:

• Promotional & Branded Materials:
• Branded promotional items and giveaways
• Event signage, banners, and tablecloths
• Custom wall graphics, decals, and branded installations
• Office & Operational Supplies:
• Office, locker room, breakroom, and janitorial supplies
• Packaging and shipping supplies (e.g., custom tape, labels, stickers)
• Technology Accessories:
• Computer peripherals (keyboards, mice, cables)
• Tech accessories (chargers, adapters, USB drives)
• Printed Collateral & Training Materials:
• Printed training manuals or handbooks
• Posters, brochures, flyers, and other printed marketing collateral
• Special Projects & Custom Orders:
• Temporary or project-based procurement initiatives
• One-off purchases for executive or departmental requests

Who You Are

• Proven experience in a purchasing, buying, or other procurement role.
• Comfortable working with Google and Monday.com workspaces and online vendor platforms (e.g., Amazon Business, ULINE, WB Mason).
• Strong attention to detail and exceptional organizational skills.
• Excellent written and verbal communication abilities.
• Adept at managing multiple requests and prioritizing workload in a fast-paced environment.
• Proficient with email, spreadsheets, and common office software.
• Experience with branded merchandise and/or print procurement is a plus.

What We OfferThe expected hourly rate for this position is between $18.00 and $20.00. This is a hybrid seasonal role, and candidates must be available to work onsite at the Westchester office at least three days per week from July 7, 2025, through September 12, 2025.

Come One, Come AllWe strongly encourage you to apply if you’re interested; we'd love to learn how you can “serve” our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.