Purchasing Assistant / Inventory Coordinator

Eastern Industrial Automation; Bedford (NH); On-site; USD 55,000 - 65,000; Full time

Job summary

Eastern Industrial Automation in Bedford, NH is seeking a purchasing/supply chain professional. The role focuses on following and tracking open purchase orders, expediting suppliers, and analyzing inventory, including returns and slow-moving stock.

Candidates should have 1–3 years in purchasing or supply chain, strong analytical skills, and proficiency with Excel and ERP systems (Prophet 21 a plus). Monday–Friday, in-office, with a competitive benefits package.

Qualifications

• 1–3 years of purchasing/supply chain experience preferred.
• Strong analytical skills and attention to detail.
• Proficient in MS Office and ERP systems; Prophet 21 experience is a plus.

Responsibilities

• Follow up on open purchase orders to minimize delays.
• Coordinate with suppliers to expedite orders and ensure on-time delivery.
• Process sales email requests to place and quote orders.
• Review inventory levels and identify slow-moving stock.
• Generate inventory reports and flag discrepancies for review.
• Maintain inventory accuracy and support returns processing.

Skills

Analytical skills

Attention to detail

Communication skills

Fast-paced environment

Education

High School Diploma

Tools

Excel

ERP Systems

Prophet 21 (P21)

Job description

Eastern Industrial Automation is a well-established International Industrial Distributor of Mechanical, Automation, Pneumatic, Hydraulic products offering a broad offering of Engineering Services and System design solutions.

This position is responsible for following and tracking open purchase orders, while also taking an active role in inventory analysis — including processing returns and evaluating and making recommendations for inactive/slow-moving stock.

This position is in-office in Bedford, NH; Monday – Friday, 8am – 5pm.

$55,000. - $65,000. Based on experience and an excellent benefits package.

ESSENTIAL FUNCTIONS

The following list of essential job functions is not exhaustive and may be supplemented as necessary based on business needs.

• Conduct a systematic follow-up process on all open purchase orders to minimize delays and customer outages due to shortage of purchased material.
• Work with suppliers to expedite orders, ensuring they are delivered as required and on time.
• Process email requests from sales to expedite purchase orders.
• Review and process discrepant inventory and invoicing issues.
• Coordinate all company inventory returns.
• Place purchase orders for company stock and sales back orders.
• Work with suppliers to acknowledge and confirm purchase orders.
• Process email requests from sales to place orders and quote pricing.
• Review inventory levels and advise planning as needed.
• Generate and analyze inactive/slow-moving inventory reports, identifying stock for return, markdown, or discontinuation.
• Support inventory accuracy efforts and flag discrepancies for review.

SPECIFIC EDUCATION, JOB KNOWLEDGE, SKILL AND ABILITY

• Solid work history.
• High School Diploma or equivalent; additional training and/or education a plus.
• Ability to work in a fast-paced environment with strong attention to detail and a positive attitude.
• Experience with industrial products a plus.
• 1–3 years of purchasing/supply chain experience preferred.
• Strong analytical skills required.
• Proficient in MS Office applications (especially Excel), as well as ERP Systems Experience; Prophet 21 (P21) experience a plus.
• Excellent verbal and written communication skills.
• Strong attention to detail, with the ability to interpret inventory data and identify trends.
• Experience with and comfortable with using AI applications and tools to support day-to-day work.

https://www.easternia.com/