Purchasing Assistant III

JAX; Farmington, Northern (CT, KY); Hybrid; USD 72,609,000 - 105,304,000; Full time

Job summary

JAX in Farmington, CT is seeking a Purchasing Assistant III for a fully remote position. You will place and manage orders, review requests for accuracy, and track deliveries while ensuring compliance with procurement policies.

Expect collaboration with internal users and external suppliers, with a focus on cost and timing. The ideal candidate has 5+ years in a similar role, strong negotiation and data-entry skills, and the ability to train colleagues.

Qualifications

• High school diploma or GED is required; higher education preferred.
• Experience in purchasing/procurement roles is required; five+ years preferred.
• Strong communication, organization, and problem-solving skills are essential.
• Ability to train colleagues and work with diverse internal/external stakeholders.

Responsibilities

• Place and manage orders, review requests for completeness and accuracy, and prioritize processing.
• Maintain accurate PO records and track deliveries, quantities, and vendor information.
• Coordinate with vendors and end users to resolve procurement issues and ensure timely delivery.
• Support daily operations, maintain catalog and stockroom, and assist in grant encumbrance management.
• Provide routine guidance on procurement processes and documentation to users.

Skills

Attention to detail

Communication skills

Organization

Team player

Problem solving

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Job description

## Purchasing Assistant IIIApply: Farmington, Connecticut: Remote: Posted Yesterday: JR006311**About the Role**Keep the science moving. As a Purchasing Assistant III, you are the person who gets researchers and staff the supplies and services they need, on time, on budget, and in line with Laboratory procurement policy.This is a fully remote position at the most experienced level of the Purchasing Assistant career ladder. You will work with a high degree of independence, solve complex problems, take on special projects, and help train colleagues. You will work with a wide mix of internal customers and outside suppliers, so strong relationships and clear communication matter as much as attention to detail. This role is fully remoteSalary Range: $25.34– $36.75 based on years of related experience and internal equity considerations **What You Will Do*** **Place and manage orders.** Review purchase requests for completeness and accuracy, prioritize them, and choose the best way to process each one based on cost, timing, and competitive bidding. Place orders with vendors, including orders for controlled substances, prescription drugs, and radioactive items, and confirm prices, availability, and delivery. All work follows Laboratory procurement policies and local, state, and federal guidelines.* **Keep accurate records.** Update purchase orders in the computer system with a high degree of accuracy. Maintain records of supplies, amounts ordered and received, and actual sales for items and vendors.* **Follow through on delivery.** Track orders so materials and services arrive on the promised dates.* **Work with vendors and end users.** Coordinate, facilitate, and resolve day-to-day procurement issues. Coordinate on-campus vendor shows.* **Support and advise colleagues.** Give routine advice and support to end users on the procurement process and documentation. Help with user training and problem resolution as needed.* **Find better sources.** Seek new sources of supplies and services and secure favorable terms for the Laboratory.* **Support daily operations.** Perform other duties as required, such as scheduling equipment maintenance and services, adjusting grant encumbrances and rolling them into the next year, maintaining the catalog library, and filing. Assist in the operation of a maintenance stock room and receiving dock.**Requirements*** **Education:** High school diploma or GED. A combination of education and experience may be considered. Associate or bachelor’s degree preferred.* **Experience:** 5 + years in the same or a similar role.* Ability to draw solutions from a wider range of experience, adapt methods to solve complex problems, and resolve them in a timely manner.* Demonstrated ability to guide and train others.* Ability to negotiate the best price and service while working within Laboratory procurement policies and procedures.* Proven ability to organize time, work under time constraints, meet deadlines, and prioritize work.* Demonstrated ability to take over special projects and follow through to completion.* Ability to perform basic information research, gather and compile data, and prepare reports.* Excellent organizational skills, attention to detail, and accurate data entry.* Effective interpersonal skills for working with a wide variety of people and personalities, including internal customers and external suppliers.* Ability to communicate effectively, both verbally and in writing.* Ability to operate computer hardware and software applications normally found in a business setting.* Team player with positive and professional behavior, and the judgment to recognize the limits of your responsibility and direct issues to the appropriate people.* Ability to lift a minimum of 50 pounds when assisting in the maintenance stock room or receiving dock.