Purchasing Assistant — Fast-Paced Ops with Generous PTO

Theuniversityunion; Indianapolis (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Full Medical and Ancillary Benefit

Generous PTO

Birthday off

Job summary

Controlled Holdings is seeking a highly organized Purchasing Assistant to join our Operations Team in Indianapolis, IN. The role supports the Senior Buyer, improves purchasing processes, and coordinates with multiple departments to optimize inventory, costs, and supplier performance.

The successful candidate will have 1–2 years of administrative or purchasing experience, exceptional organization, and strong communication and analytical abilities.

Qualifications

• 1-2 years of administrative experience, purchasing or buying experience is a plus
• Must be extremely organized, with excellent time management skills
• Exemplary verbal and written communication skills
• Proven track record of fostering positive client relationships
• Strong analytical skills with a proven ability to execute practical solutions

Responsibilities

• Establish and update approved vendor/supplier database
• Troubleshoot cost, quality, and delivery concerns
• Collaborate with relevant departments to discuss inventory requirements
• Facilitate timely placement of item ordering
• Review purchase orders for proper authorization and compliance with policy
• Produce regular reports on purchase commitments including costs and delivery performance
• Process purchase order confirmations and follow up on past due orders
• Coordinate supplier return authorizations (RMAs) and replacements
• Enter new supplier and item information into the ERP system
• Assist with special sourcing projects
• Maintain purchasing dashboards and reports

Skills

Organized

Time management

Verbal & written communication

Vendor management

Analytical skills

Tools

ERP system

Job description

Controlled Holdings is seeking a highly organized Purchasing Assistant to join our Operations Team in Indianapolis, IN. The role supports the Senior Buyer, improves purchasing processes, and coordinates with multiple departments to optimize inventory, costs, and supplier performance.

The successful candidate will have 1–2 years of administrative or purchasing experience, exceptional organization, and strong communication and analytical abilities.