Purchasing Coordinator

Mutual Trading Co., Inc.; Flower Mound (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance and 401k with company 2

Job summary

Mutual Trading Co., Inc. seeks a Purchasing Specialist in Dallas, TX to support domestic vendor relationships, monitor inventory, and issue PO's. You will negotiate contracts, schedule deliveries, and resolve shipment issues while ensuring FDA/USDA compliance.

The ideal candidate has 2+ years in purchasing, a related degree, and strong organizational and communication skills. Proficiency in Microsoft Office and ERP systems preferred; English and Japanese skills a plus.

Qualifications

• Business level English – read/write/speak/listen.
• Business level Japanese preferred – read/write/speak/listen.
• 2+ years of purchasing experience.

Responsibilities

• Negotiate prices and contracts with domestic vendors.
• Monitor inventory levels and create purchasing plans.
• Issue purchase orders to domestic vendors.
• Assist in scheduling deliveries and handle shipment issues; escalate as needed.
• Ensure FDA/USDA compliance for food products.
• Coordinate with Sales and Warehouse on product research and customer needs.
• Attend semiannual inventory counts and related duties as required.

Skills

Strong organization skills

Attention to detail

Basic mathematics

Communication skills

Interpersonal skills

Problem-solving

Education

Bachelor’s Degree in Business or related field

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

Microsoft Business Central / ERP

Job description

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 8,000 Japanese foods, beverages, restaurant equipment and supplies.

Benefits:

• All paid Health, Dental, and Vision Insurance for employees and their dependents.
• Life Insurance and 401k Plan with company match.

Location

Dallas, TX.

Hours

M-F: 8AM – 5PM. 1 hour lunch. OT as needed.

Essential Job Functions:

• Assist with managing relationship with domestic vendors by negotiating prices and contracts, and building and maintaining vendor relationships.
• Monitor and analyze daily inventory levels and create purchasing plans based on order volume, assortment and lead time for products.
• Issue purchase orders to domestic vendors.
• Assist in scheduling deliveries, handling shipment issues, ensuring timely fulfilment of orders and escalating issues to management when needed.
• Answer questions regarding products, shipping schedules, item status, inventory discrepancies and substitute items.
• Ensure food products comply with FDA and USDA regulation standards.
• Assist with food safety-related issues and work with the Sales Department to handle customer returns and complaints; elevate issues to management when needed.
• Coordinate with the Warehouse Department to inspect received products for damage, verify quantity accuracy, document findings and report issues to management.
• Collaborate with the Sales and Warehouse departments to identify customer needs and preferences; support product research and development for the branch by tasting and evaluating sample products.
• Conduct inventory checks when discrepancies arise in the warehouse inventory.
• Process receipts and invoices for payment.
• Coordinate and attend semiannual inventory count on designated day, possibly on a weekend.
• Attend Company events and functions outside of normal working hours.
• Perform other duties as assigned.
• Obligation to answer to all management as requested.

Physical Requirements:

• Ability to sit and work in an office setting for an extended period of time.
• Ability to type and use a computer for extended period of time.
• Ability to talk, hear, walk, stand, reach, bend, kneel, and lift and/or move up to 25 pounds occasionally.
• Working Conditions:
• Noise Level: Normal to loud
• Location: Indoors

Other Requirements:

• Business level English required – Read/write/speak/listen.
• Business level Japanese preferred – Read/write/speak/listen.
• Maintain a positive attitude.
• Able to work independently and as a team.
• Able to adapt to frequent changes in assignments and workload.
• High School Diploma or equivalent required. Bachelor’s Degree in Business or a related field required.
• 2+ years of purchasing experience required.

Knowledge and Skills

• Demonstrate strong organization skills and attention to detail.
• Possess basic mathematical knowledge such as markups, discounts, counting inventory, weight and measurement conversions, combining, etc.
• Strong communication, interpersonal, customer service and problem-solving skills.
• Basic proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Microsoft Business Central and ERP systems preferred.
• Knowledge of Japanese foods and liquors preferred.

Disclaimers:

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Co., Inc. is an Equal Opportunity Employer.