Purchasing Assistant

Zenex Partners; Irvine (CA); On-site; USD 29,000 - 40,000; Full time

Job summary

Zenex Partners in Irvine, CA is seeking a Purchasing & Administrative Assistant to provide clerical, administrative and staff support primarily for the Purchasing Department. The successful candidate will handle data entry, filing, and communication with customers and vendors.

This onsite role requires strong attention to detail, organization, and excellent communication skills. You will perform general clerical duties, maintain databases, and support other departments as needed.

Qualifications

• Detail-oriented, organized, with strong data entry and clerical skills.
• Experience communicating with customers and vendors by phone is preferred.

Responsibilities

• Data entry for purchasing and administrative functions.
• Maintain and update administrative databases and records.
• Assist the Purchasing Department with day-to-day activities.
• Contact customers and vendors by phone for PO follow-up and information.
• Perform general clerical duties: filing, photocopying, scanning, shredding, and organizing documents.
• Maintain confidentiality and accuracy of company and purchasing records.
• Provide administrative support to other departments as required.

Skills

Administrative support

Clerical work

Data entry

Purchasing support

Office administration

Phone communication

Job description

Purchasing & Administrative Assistant | Irvine, CA Onsite | $25

Job Summary

We are seeking a **detail-oriented and organized Purchasing & Administrative Assistant** to provide clerical, administrative, and staff support, primarily for the **Purchasing Department**. The ideal candidate will be comfortable with data entry, filing, communicating with customers and vendors, and handling general office tasks.

This position will also support other departments as needed and requires strong attention to detail, organization, and communication skills.

Key Responsibilities

• Perform data entry for purchasing and other administrative functions.
• Maintain and update administrative databases and records accurately.
• Assist the Purchasing Department with day-to-day administrative activities.
• Contact **customers and vendors by phone** for purchase order (PO) follow-up and related information.
• Perform general clerical duties, including:
  • Filing documents alphabetically and/or numerically
  • Photocopying and scanning
  • Shredding and organizing documents
  • Maintaining accurate records
  • Use Internet and email systems to retrieve and communicate information.
• Provide administrative support to other departments as required.
• Maintain confidentiality and accuracy when handling company and purchasing records.
• Perform other clerical and administrative duties as assigned.

Qualifications & Skills

• Previous experience in **administrative support, clerical work, data entry, purchasing support, or office administration** preferred.
• Experience communicating with **customers and vendors over the phone**