Purchasing Assistant

Jobtailor; East Hartford (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in East Hartford, CT is seeking a procurement coordinator to assist buyers with daily purchasing tasks, manage purchase orders, and support ERP-driven inventory processes. The role emphasizes cross-functional collaboration, data accuracy, and timely communication of order statuses, substitutions, and recalls while maintaining supplier records and contributing to Lean initiatives.

Candidates should be detail-oriented, proficient with Lawson/Oracle, and able to analyze fill/kill reports

Qualifications

• High School Diploma or equivalent required.
• Minimum of two (2) years of purchasing, inventory management, or supply chain support experience.
• Some college preferred.
• Experience with ERP systems such as Lawson, Oracle, or similar platforms strongly preferred.
• Understanding of healthcare supply chain operations, purchasing, inventory management, and vendor coordination.
• Proficiency in Microsoft Office Suite, especially Excel.

Responsibilities

• Assist buyers with daily purchasing tasks, including creating, editing, and tracking purchase orders.
• Follow up with departments on open orders, special item requests, and delivery timelines.
• Resolve distributor-report issues and purchase-order discrepancies.
• Maintain accurate supplier and purchasing records in the ERP system.
• Review daily Prime Vendor Fill/Kill reports and identify unfulfilled items.
• Coordinate alternatives and communicate substitutions with buyers and departments.

Job description

• Assist buyers with daily purchasing tasks, including creating, editing, and tracking purchase orders
• Follow up with departments on open orders, special item requests, and delivery timelines
• Resolve distributor-report issues and purchase-order discrepancies
• Maintain accurate supplier and purchasing records in the ERP system
• Review daily Prime Vendor Fill/Kill reports and identify unfulfilled items
• Coordinate alternatives and communicate substitutions with buyers and departments
• Document recurring issues and elevate vendor-performance concerns to leadership
• Monitor inventory exceptions and supply disruptions
• Support end users with ERP web requisition navigation
• Manage product recalls using Inmar and coordinate returns and RMAs
• Provide backup support for Omnicell replenishment activities
• Assist with departmental projects and general office duties
• Prepare standard and ad hoc reports for procurement and inventory initiatives
• Attend team meetings and trainings as required
• Perform other job-related duties as assigned

Requirements

• High School Diploma or equivalent required
• Minimum of two (2) years of purchasing, inventory management, or supply chain support experience
• Some college preferred
• Experience with ERP systems such as Lawson, Oracle, or similar platforms strongly preferred
• Understanding of healthcare supply chain operations, purchasing, inventory management, and vendor coordination
• Familiarity with ERP platforms for procurement and data entry
• Basic knowledge of product recall processes, including RASMAS, and RMA procedures
• Awareness of capital equipment lifecycle, item master data, procurement compliance, and product support limitations
• Understanding of the Prime Vendor Fill/Kill process and its impact on supply continuity
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Analytical and problem-solving skills for investigating order discrepancies and supply chain interruptions
• Communication and interpersonal skills for collaborating with buyers, clinicians, vendors, and system support
• Attention to detail for purchase-order and vendor-information accuracy
• Time management and organizational skills
• Ability to learn and adapt to new systems and workflows quickly
• Ability to support cross-functional needs across purchasing, receiving, and equipment replenishment
• Ability to interpret fill/kill reports and coordinate supply substitutions
• Ability to manage large datasets and support Lean initiatives and special projects with minimal supervision
• Ability to maintain composure and professionalism when addressing urgent procurement or operational issues

Core Competencies

Demonstrates expertise in purchasing and inventory management within healthcare supply chain operations, utilizing ERP systems for procurement and data entry. Proficient in managing product recalls and vendor coordination while maintaining accurate records and supporting cross-functional needs.

Highest-signal resume keywords

• Purchasing Experience
• ERP System Proficiency
• Healthcare Supply Chain Knowledge
• Analytical Problem-Solving Skills
• Communication and Interpersonal Skills

ATS Optimization Keywords

Hard Skills

• Purchasing
• Inventory Management
• Supply Chain Support
• Data Entry
• Product Recall Processes
• Fill/Kill Process Understanding
• Microsoft Office Suite
• Analytical Skills
• Vendor Coordination
• Lean Initiatives

Soft Skills

• Attention to Detail
• Time Management
• Organizational Skills
• Adaptability
• Professionalism

Industry Keywords

• Healthcare Supply Chain Operations
• Procurement Compliance
• Capital Equipment Lifecycle
• Item Master Data
• Vendor Performance

Tools & Technologies

• ERP Systems
• Lawson
• Oracle
• Inmar
• Omnicell