Purchasing Assistant

Flow-Control-Group; Dyer (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Clayton Controls is seeking a detail-oriented administrative assistant to support customer service and procurement activities in our California office. You will process returns, verify part numbers, and coordinate with suppliers using Microsoft Office tools.

The ideal candidate has 1–3 years in customer service, a High School Diploma or equivalent, and the ability to multitask in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• 1–3 years of customer service experience.
• Ability to process returns and verify details accurately.
• Proficient with Microsoft Office Suite.

Responsibilities

• Process customer return requests.
• Handle inventory returns for damaged parts.
• Verify part numbers, addresses, and prices.
• Coordinate with production or CSR on late notifications.
• Assist with supplier setup and RFQs.

Skills

Communication

Problem solving

Organization

MS Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Tasks / Responsibilities (To include, but not limited to):

• Responsible for processing customer return requests
• Responsible for inventory return regarding damaged or defective parts
• Process acknowledgements, verifying part #, address, ship method, and price
• Notify production or CSR with any late notifications
• Set up Vendor/Suppliers for purchasing
• Price and part number corrections
• Review open order reports
• Follow up on supplier surveys
• Purchase supplies for both CCI and CES (which include tools/office supplies)
• RFQ for both CCI and CES to maximize best pricing
• Assist sales management with activities and planning
• Back up to phones
• Assist with sales lead processing

Skills, Knowledge and Abilities:

• Excellent written and verbal communication skills
• Excellent problem-solving skills
• Organized, detail-oriented, multi-tasker, adaptable, positive
• Proficient computer skills, including the Microsoft Office Suite

Environmental/Physical Requirements:

Office/Sedentary Requirements – Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds

Preferred Experience/ Minimum Qualifications:

• High School Diploma or equivalent required
• 1-3 years of customer service experience

Additional Information Regarding Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s manager/supervisor related to the position/department. This job description is meant to describe the general nature and level of work being performed, it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Clayton Controls reserves the right, at any time, with or without notice, to modify or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. Clayton Controls shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment, as required by the law.