Purchasing and Inventory Coordinator

Unclassified; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Unclassified is seeking a Purchasing and Inventory Coordinator to drive efficiency in procurement and inventory management. You will oversee supplier communications, escalate delays, and ensure materials are available to keep production on schedule.

The role emphasizes data-driven decision making, ERP/WMS systems, and cross-functional collaboration with Shipping, Receiving, and Production teams.

Qualifications

• Strong organizational and follow-up skills.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Excel, Outlook, and ERP/WMS systems.
• Experience in purchasing, inventory control, logistics, or supply chain preferred.
• Ability to manage multiple priorities in a fast-paced manufacturing environment preferred.
• Strong negotiation skills with vendor relationships.
• Hands-on experience with warehouse management systems (WMS), ERP platforms, and inventory management software.
• Knowledge of procurement processes including sourcing strategies, demand planning, pricing analysis, and materials handling.

Responsibilities

• Create replenishment orders based on purchasing guidelines and inventory reports.
• Monitor inventory levels and proactively help prevent material shortages.
• Follow up with suppliers on order confirmations, production schedules, and delivery dates.
• Track open purchase orders and ensure materials arrive on time.
• Communicate with Shipping, Receiving, Production, and suppliers to resolve delivery issues.
• Maintain accurate purchasing records, tracking spreadsheets, and ERP system data.
• Escalate potential delays or supply issues before they impact production.
• Ensure all orders are completed and received accurately.

Skills

Organizational skills

Communication

Problem-solving

Excel

Vendor negotiations

Inventory management

Tools

ERP/WMS systems

MS Outlook

Data analysis software

Job description

Overview

Join our dynamic team as a Purchasing and Inventory Coordinator, where you will drive efficiency and excellence in supply chain operations. This role offers an exciting opportunity to manage procurement processes, oversee inventory levels, and ensure on time delivery of purchases. You will play a vital part in ensuring seamless logistics, accurate data analysis, and effective supplier management to support our organizational goals. If you thrive in a fast-paced environment and possess a passion for process improvement and data-driven decision-making, this position is perfect for you!

217 Havemeyer st, Brooklyn NY 11211, Monday to Thursday 9am-6pm, Fridays 9am-1pm

Duties

• Create replenishment orders based on purchasing guidelines and inventory reports.
• Monitor inventory levels and proactively help prevent material shortages.
• Follow up with suppliers on order confirmations, production schedules, and delivery dates.
• Track open purchase orders and ensure materials arrive on time.
• Communicate with Shipping, Receiving, Production, and suppliers to resolve delivery issues.
• Maintain accurate purchasing records, tracking spreadsheets, and ERP system data.
• Escalate potential delays or supply issues before they impact production.
• Ensure all orders are completed and received accurately.

Experience

• Strong organizational and follow-up skills.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Excel, Outlook, and ERP/WMS systems.
• Experience in purchasing, inventory control, logistics, or supply chain preferred.
• Ability to manage multiple priorities in a fast-paced manufacturing environment preferred.
• Strong negotiation skills with a track record of successful vendor negotiations and supplier relationship management.
• Hands-on experience with warehouse management systems (WMS), ERP platforms, and inventory management software.
• Knowledge of procurement processes including sourcing strategies, demand planning, pricing analysis, and materials handling.

The primary goal is to ensure materials are always available when needed, shipments stay on schedule, and production continues without interruption. You will work under the direction of the Purchasing Department Lead.

Join us to be part of an innovative team dedicated to optimizing supply chain excellence through technology-driven solutions!