Purchasing Analyst

Atlanta Housing Authority; Atlanta (GA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Atlanta Housing Authority seeks a Purchasing Analyst to develop, publish and evaluate complex solicitations for goods and services. You will administer acquisition processes, ensure compliance and provide expert support in a fast paced team environment with strong customer service focus.

The role requires a Bachelor’s degree and 3–5 years of related experience, NIGP CPP certifications preferred, and collaboration with Finance for funding. Office-based position in Atlanta, GA.

Qualifications

• Excellent verbal and written communication skills.
• Ability to handle, prepare and execute highly complex projects in a time-sensitive environment.
• Excellent interpersonal skills and the ability to build professional relationships.
• Organizational and project management skills to prioritize and solve problems quickly.
• Strong analytical skills and attention to customer service.

Responsibilities

• Execute and manage procurement solicitations and e-procurement processes.
• Prepare and deliver training and technical assistance on acquisition services.
• Assist in acquisition planning with business units.
• Interface with management, contract staff, contractors and public on solicitations and contracts.
• Coordinate with Finance to ensure funds are available for contract actions.
• Evaluate procurement methods and ensure compliance with regulations.

Skills

Communication

Project management

Interpersonal skills

Analytical skills

Time management

Education

Bachelor’s degree in a related field

Job description

Position Title: Purchasing Analyst

Reports To: Vice President, Sourcing and Contracts Management

Pay Grade: N

Salary Range: $60,000 to $90,000

Position Summary:

Purchasing Analyst develops, publishes, provides, administers and evaluate highly complex solicitations for goods or services. Execute acquisition services and related business activities, according to approved policy and procedures, and within a dynamic team environment with an intense customer service emphasis.

Role and Responsibilities:

• Execute, review, modify, and/or develop, if required, the methods, protocols and procedures designed for the E-Procurement system of the acquisition process.
• Prepare and deliver training, materials and technical assistance/support to Business Unit members and other individuals involved in the acquisition services processes.
• Assist in acquisition planning with business units.
• Effectively interface with Senior Management, Atlanta Housing Authority Business Unit members, other Acquisition & Management Services Departments, contractors and members of the public on a regular basis in preparing and administering solicitations, addenda, responses to questions and discuss contract solicitation responsibilities, services, recommendations and requirements.
• Coordinate with the Finance Department to ensure that adequate funds have been budgeted or allocated for contract action (e.g. obtain funding availability forms and process subsequent purchase orders, releases and/or receipts).
• Evaluate and administer informal, formal, alternative, emergency, and other procurement methods in accordance with agency requirements and applicable regulations.
• Ensure the timeliness and accuracy of all highly complex solicitations and acquisition issues, ensuring corporate compliance and consistency, and verifying accuracy of solicitation projects/information on a daily basis.
• Identify, analyze and solve project-based problems and challenges related to the delivery of acquisition services activities impacting the Acquisition Services Team.
• Facilitate contract actions, including contract awards, task orders, renewals, amendments, modifications, and other contract administration activities.
• Ensure procurement files are complete, compliant, and audit-ready.
• Manage contract lifecycle activities, including renewals, expirations, and closeouts.
• Communicate with the Contracting Officer’s Representative (COR) to provide periodic status reports and updates regarding contract spending and technical assistance to review contract terms and conditions.
• Review invoices to ensure services rendered comply with contract/task order (e.g. scope of work; hourly rates).
• Verify with Point of Contact/COR that goods and/or services have been received and accepted: route the invoice for payment, maintain complete financial records related to contract performance and record all payment actions taken relative to contract administration.
• Identify process improvements to all aspects of acquisition services to streamline solicitations and improve internal and external customer service.
• Implement business and governmental acquisition-related “best practices” as directed.
• Maintain an up-to-date knowledge of local, State and Federal regulations and requirements related to acquisition services activities.
• Perform such other related duties as may be required and/or assigned.

Knowledge and Skill Requirements:

• Excellent verbal and written communication skills, with the ability to read, interpret and develop narratives, handbooks, policies, procedures statistical reports, documents and complicated Business Unit-specific information, as required.
• Ability to handle, prepare and execute highly complex projects in a time-sensitive environment using strong analytical skills and abilities with attention to consummate customer service.
• Excellent interpersonal skills (including initiative, judgment, tact, diplomacy, etc.) and other business skills, with the demonstrated capability of developing and maintaining internal and external positive and professional relationships.
• Organizational and project management skills to plan, prioritize, evaluate and solve highly complex problems quickly and accurately in an environment of multiple and possibly shifting priorities.
• Excellent research and analytical skills and experience in preparing highly complex and other solicitations, reports, proposals, and similar documents of various complexities.
• Excellent attendance, punctuality and sensitivity to internal and external timelines.

Education and Experience:

Education: Bachelor’s degree in a related field is recommended with three (3) to five (5) years of related experience or equivalent combination of education and/or experience.

Certifications:

• NIGP Certified Procurement Professional (NIGP-CPP)
• Certified Professional Public Buyer (CPPB)
• Certified Public Procurement Officer (CPPO)
• Certified Professional in Supply Management (CPSM)
• Certified Federal Contracts Manager (CFCM)
• or equivalent credentials.

Working Conditions:

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. Frequent local travel which necessitates a valid State of Georgia driver’s license and be fully insurable for the purpose of obtaining clearance on company "Authorized Drivers List".

About the Leadership

President and Chief Executive Officer Terri M. Lee leads The Housing Authority of the City of Atlanta, Georgia (AH), the largest housing authority in Georgia and one of the largest in the nation. AH carries the prestigious Moving to Work (MTW) designation and serves as an industry leader in providing and facilitating affordable housing resources for nearly 27,000 low-income households comprised of approximately 43,000 people through its AH-owned residential communities, tenant-based and project-based vouchers, supportive housing, as well as down payment assistance, where innovation leads the approach to making the dream of homeownership attainable for more Atlantans. Atlanta Housing programs are funded by the U.S. Department of Housing and Urban Development.