Credit Card Administrator

Atlanta Housing; Atlanta (GA); On-site; USD 60,000 - 75,000; Full time

Job summary

Atlanta Housing seeks a Credit Card Administrator in the Finance department to support the Director and above with operational and project-based tasks. The role involves managing document handling, coordinating with departments, and delivering executive status updates on projects.

The position requires strong technical knowledge, the ability to develop scopes of work and executive reports, excellent written communication, and reliable completion of assignments with minimal supervision.

Qualifications

• Bachelor's degree in finance, accounting, business management, or related field.
• Master's degree preferred.
• 4+ years' experience in accounts payable or cash management.
• Knowledge of accounting concepts, practices, and policies.
• Proven ability to create financial models.
• Ability to manipulate data and use reporting systems.
• Good team player and ability to meet strict deadlines.
• Excellent analytical skills.
• Proficient in Microsoft Office (Excel and Word).

Responsibilities

• Develop and implement a comprehensive department document handling strategy for electronic and paper filing/storage, including processes, inventory and location, new hire orientation and removal of filing cabinets.
• Lead, mentor, train and provide back-up assistance to the department’s Administrative Assistants in daily duties and special projects.
• Project manage and maintain a project/task update framework for the CSG Management team and provide executive status reports.
• Compile, write and distribute bi-weekly department e-updates.
• Review and update departmental information on AH's intranet and internet sites.
• Assist with updating Housing Choice Voucher Program Operations Manual, procedures and policies.
• Review, edit and facilitate SVP approval of changes submitted via Change Management.
• Serve as the department’s primary contact for people-related matters including onboarding, performance reviews, and staff development.
• Manage the department’s corporate credit card usage and budgeting for office supplies.
• Coordinate projects to ensure high quality results within deadlines.
• Perform word processing and desktop publishing; transcribe sensitive information; take meeting minutes if needed.
• Review and edit written material for accuracy and readability.
• Research, summarize information to formulate correspondence and respond to inquiries.
• Coordinate meetings, plan agendas and monitor travel requests.
• Maintain confidential files and inter-departmental communication.
• May perform other related duties as required.

Skills

Analytical skills

Excel

Financial modeling

Data reporting

Team player

Deadline-driven

MS Office

Education

Bachelor's degree in finance/ accounting/ business management or related field

Master's degree preferred

Tools

Excel

Reporting systems

Office Suite

Job description

Position Title: Credit Card Administrator

Department: Finance

Reports to: Controller

Salary grade: N

Salary Range: 60,000- 75,000

Position Summary

To provide operational and project-based support functions for Director and above. Strong individual contributor with strong technical knowledge; proven ability to independently manage small to large projects; proficient at analytical research and executive report development; ability to write scopes of work and documents without direct supervision; excellent service provider requiring minimal direction and oversight; creative problem solver with excellent personal organizational and planning skills; established verbal and written communication skills. Projects/assignments are more complex in nature. Possess a comprehensive understanding of housing authority and/or MTW agency platform. Act as the lead in the planning, coordination and development of projects. Ability to fully execute assignments without significant training.

Roles And Responsibilities

• Develop and implement a comprehensive department document handling strategy for electronic and paper filing/storage including document handling process, inventory and location, new hire orientation and removal of filing cabinets.
• Lead, mentor, train and provide back-up assistance to the department’s team of Administrative Assistants in the execution of daily duties and special projects as assigned.
• Project manage, follow up, track, solution and maintain a comprehensive project/task management update framework for the CSG Management team and provide executive status reports and summaries on all projects and tasks to ensure effective implementation within defined timeframes.
• Compile, write and distribute department’s bi-weekly team e-update.
• Review, update all relevant departmental information on AHA's intranet and internet sites, including team portals and shared/network drives.
• Assist with the review, editing and updating of the Housing Choice Voucher Program Operations Manual, procedures and policies.
• Review, edit and facilitate SVP approval of changes submitted through the Change Management Process.
• Serve as the department’s primary point of contact for all people-related matters including employee onboarding and orientation/training, performance reviews, recognition and development, employee out-processing, seating/office moves, security accesses and other operational logistics.
• Manage the use of the department’s corporate credit card and facilitate purchases for the department according to company guidelines.
• Order supplies and manage the Office Supply budget for the department according to company guidelines.
• Project manage and coordinate projects and programs to ensure high quality end results within given timeframe.
• Perform word processing and desktop publishing to include presentations, spreadsheet and graphs; transcribe information of a sensitive nature; may be required to take meeting and/or conference call minutes.
• Review and edit written material to ensure accuracy, neatness,
• correct punctuation and grammar; recommend changes to improve readability and clarity.
• Research, compile and summarize information to formulate correspondence and respond to various inquiries from internal and external customers.
• Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.
• Maintain confidential and specialized files, records and reports.
• Actively promote and ensure clear communication within the department and facilitate inter-departmental communication.
• May be required to perform other related duties as required and/or assigned.

Knowledge And Skill Requirements

• Bachelor's degree in finance, Accounting, Business Management or related field
• Master's Degree preferred
• 4+ years' experience in Accounts Payable or Cash Management
• Knowledge of accounting concepts, practices and policies.
• Proven ability to create financial models
• Ability to manipulate data and use reporting system
• Good team player and ability to meet strict deadlines
• Excellent analytical skills
• Demonstrated proficiency of current office technology and software application(s) and demonstrated use of such technology/applications on a Regular basis including strong Microsoft Office skills (e.g., Excel and Word)

Working Conditions

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. Frequent local travel which necessitates a valid State of Georgia driver's license and be fully insurable for the purpose of obtaining clearance on company "Authorized Drivers List." AH Authorized Driver or Assigned Vehicle