REGULATORY SPECIALIST II - 42005595

Florida; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES in Tallahassee seeks a Regulatory Specialist II in the Division of Licensing to process initial and renewal applications and advise on licensing requirements.

The role requires strong analytical skills, knowledge of Florida statutes, and experience with EDMS and customer service. The position offers state employment benefits and a rigorous screening process.

Qualifications

• High school diploma or equivalent with 5 years of professional or nonprofessional experience in administrative, regulatory, or related work.
• Equivalency for education can substitute for 5 years of experience.
• Bachelor's degree (4 years) with 1 year of related experience in administrative or regulatory work.

Responsibilities

• Responds to inquiries regarding eligibility for initial and renewal applications.
• Interprets policies, procedures, Florida Statutes, and reciprocity.
• Reviews applications, investigative and verification reports, fingerprint analyses, to determine actions needed for processing.
• Provides online customer service via live chat for eligibility questions.
• Answers complex legal phone calls regarding administrative complaints, suspensions, and final orders.
• Assists applicants, licensees and others with licensing requirements and procedures.
• Performs data entry in the EDMS and maintains records and statistics.
• Indexes and files scanned documents for storage and retrieval.
• Composes live chat and written responses to inquiries from applicants and licensees.
• Performs other related duties as required.

Skills

Effective communication

Data review accuracy

Interpersonal skills

Basic computer operations

Knowledge of Florida Statutes 493 & -

Education

High school diploma or equivalent

Bachelor's degree with 1 year experience in administrative/regulatory work

Job description

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Requisition No:887041

Agency: Agriculture and Consumer Services

Working Title: REGULATORY SPECIALIST II - 42005595

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF LICENSING

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED.***

CONTACT:

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and five (5) years of professional or nonprofessional experience administrative work, regulatory work, consumer complaint program work, interviewing, business administration, customer or public relations or investigations; or

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements; or

A bachelor’s degree (4 years) from an accredited college or university and one (1) year of professional or nonprofessional experience in administrative work, regulatory work, consumer complaint program work, interviewing, business administration, customer or public relations or investigations.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained.Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities.Qualified
individuals with disabilities are encouraged to apply.

NOTES:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Responds to telephone, email, paper correspondence, and faxed inquiries regarding statutory and procedural eligibility requirements for initial applications and renewal applications. Interprets policies, procedures, applicable Florida Statutes, and reciprocity. Reviews applications, investigative reports, verification reports, fingerprint analyses, and other associated documents to determine the action(s) required to complete the processing of an application or renewal application. The incumbent must have a thorough working knowledge of a variety of integrated software packages to request and direct research necessary to resolve licensing problems.

Provides online customer service through live chat regarding statutory and procedural eligibility requirements for initial applications and renewal applications. Captures and routes chat transcripts to the appropriate location to ensure proper storage and efficient retrieval.

Responsible for answering complex legal phone calls regarding administrative complaints, suspensions, and final orders.

Answers the tax collector program assistance phone line and provides support to tax collector employees concerning program-related issues.

Assists applicants, licensees, agency owners, law enforcement personnel, and division personnel with licensing requirements or procedures. Advises applicants of any action required to continue the application or renewal process. Requests submission of additional documentation as necessary.

Performs appropriate data entry transaction to maintain records and statistics using a complex interactive computer database, specifically, the Electronic Document Management System (EDMS).

Reviews scanned documents to ensure eligibility before entry into the EDMS. Indexes electronic documents to ensure proper storage and efficient retrieval. Operates computer peripheral hardware for production and production control within the EDMS. Organizes the workflow of scanned documents to ensure their appropriate distribution to designated state and/or work units within the division.

Composes general and live chat correspondence in response to questions, problems, and status inquiries from applicants, licensees, or the general public regarding the application and renewal process. Interfaces both verbally, in live chat, and in writing with applicants, licensees, law enforcement personnel and Department of Agriculture and Consumer Services Investigators relative to licensing requirements and procedures.

Performs other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of effective communication.
• Ability to review data for accuracy and completeness.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of basic computer operations.
• Knowledge of Chapter 493 and section 790.06, F.S.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32303

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.