Purchasing Agent II

City of Mableton; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

The City of Mableton is seeking a Purchasing Agent II to perform professional procurement and contract administration for centralized purchasing. This role coordinates procurement of goods, services, construction, and professional services in line with City policies and ethical standards.

The agent independently handles routine to moderately complex procurements, assists with solicitations, administers contracts, supports the City’s P-Card and travel expense programs, and maintains vendor

Qualifications

• High school diploma and three years of government experience.
• Three years of progressively responsible purchasing, procurement, or contract administration.
• Knowledge of procurement policies, internal controls, and vendor compliance.

Responsibilities

• Coordinate and administer procurement activities for goods, services, construction, and professional services.
• Assist with formal and informal solicitations and contract evaluations.
• Review requisitions and purchase orders for accuracy and compliance.
• Administer contract records and administer P-Card and travel programs.
• Maintain procurement records using Bonfire and Laserfiche; track contract milestones.

Skills

Procurement knowledge

Contract administration

Policy compliance

Analytical skills

Communication skills

Multitasking

Education

High School Diploma

Bachelor’s degree in Finance or related field

Tools

Bonfire

Laserfiche

ERP systems

Job description

The Purchasing Agent II performs professional level procurement and contract administration duties in support of the City’s centralized purchasing function. This position coordinates and administers the procurement of goods, services, construction, professional services, and other operational requirements in accordance with City policies, applicable local, state, and federal procurement requirements, and established ethical purchasing standards.

The Purchasing Agent II independently manages routine to moderately complex purchasing activities and may assist with more complex procurements, solicitations, contracts, and special projects as required. Responsibilities include reviewing purchase requisitions and purchase orders, assisting with competitive solicitations, administering contracts, supporting the City’s Purchasing Card (P-Card) and travel expense programs, maintaining vendor compliance documentation, managing procurement records and contract management systems, and providing technical guidance to City departments.

The position serves as a key internal resource for City departments and works closely with Finance, Legal, department representatives, vendors, contractors, and other stakeholders to promote compliant, efficient, transparent, and fiscally responsible procurement practices.

Essential Duties and Responsibilities:

Procurement and Purchasing

• Coordinates and administers procurement activities for goods, services, construction, equipment, technology, and professional services.
• Assists with formal and informal solicitations, including RFQs, ITBs/IFBs, RFPs, and other competitive procurement methods.
• Reviews purchase requisitions and purchase orders for accuracy, supporting documentation, budget alignment, account coding, and compliance with City policies.
• Assists departments with scopes of work, specifications, pricing schedules, solicitation requirements, and procurement documentation.
• Supports bid and proposal evaluations, vendor communications, contract awards, renewals, amendments, and contract closeout activities.
• Administers and maintains procurement and contract records using systems such as Bonfire and Laserfiche.
• Tracks contract expiration dates, renewals, insurance requirements, deliverables, and other contract milestones.
• Manages and monitors vendor compliance documentation, including Certificates of Insurance (COIs), E-Verify affidavits, W-9s, and other required records.
• Assists with administration of the City’s P-Card Program, including transaction review, cardholder documentation, compliance monitoring, and cardholder support.
• Assists with internal procurement and financial accounts, including account coding, purchase orders, encumbrances, invoices, and transaction research.
• Coordinates with Finance, Accounts Payable, Budget, and departments to resolve purchasing, payment, account, and vendor discrepancies.
• Responds to vendor inquiries regarding procurement opportunities, registration, purchase orders, contracts, and procurement requirements.
• Provides training and technical guidance to City departments regarding purchasing procedures, solicitations, vendor compliance, and contract administration.
• Assists in maintaining and updating the City’s Procurement Policies and Procedures Manual, forms, templates, and standard operating procedures.
• Identifies and recommends procurement process improvements and stronger internal controls.
• Maintains effective relationships with vendors, contractors, and City staff while promoting ethical, competitive, and transparent purchasing practices.
• Participates in internal and external audits and assists with public/open records requests involving procurement activities.
• Maintains procurement records in accordance with applicable records retention requirements.
• Attends off-site courses, training, conferences, seminars, and professional development activities as required.
• Performs other related duties as assigned.

Education and Experience

• A combination of education and experience that has provided the required knowledge and abilities may be qualifying.
• A High School Diploma and three years of Government experience.
• Three (3) years of progressively responsible experience in governmental and corporate purchasing, procurement, or contract administration.

Preferred Qualifications

• Bachelor’s degree in Finance, Business Administration, Public Administration, or a related field.
• Previous experience in governmental purchasing, competitive solicitations, contract administration and vendor compliance.
• Knowledge in public budgeting, contract law, or statistics are highly regarded.
• Experience with Bonfire, Laserfiche, ERP financial systems, or similar systems.
• Public procurement certification such as GCPA, GCPM, CPPB or equivalent, is preferred.

Knowledge, Skills, and Abilities

• Knowledge of governmental purchasing, competitive procurement, contract administration, and internal controls.
• Ability to interpret and apply procurement policies, procedures, and applicable requirements.
• Ability to review procurement and financial documentation for accuracy and compliance.
• Strong organizational, analytical, communication, and customer service skills.
• Ability to manage multiple purchasing and contract activities while meeting established deadlines.
• Ability to communicate effectively with City staff, vendors, contractors, and the public.
• Proficiency with Microsoft Office and electronic procurement, contract management, financial, and document management systems.
• Ability to maintain confidentiality, exercise sound judgment, and promote ethical and transparent procurement practices.