Purchasing Agent (1.0 FTE)

Billings Clinic; Billings (MT); On-site; USD 24,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) Retirement Plan with employer 1

Defined Contribution Pension Plan

Paid Time Off

employee wellness program

Job summary

Billings Clinic is seeking a Purchasing Agent for the Supply Chain Operations at the Main Campus in Billings, MT. The role focuses on representing departments, placing orders for supplies and equipment, and managing inventory to ensure continuous operations.

Essential duties include reviewing contracts, quoting, and cost analyses, along with maintaining supplier relationships and supporting cost containment goals in a dynamic hospital environment.

Qualifications

• High school graduate required.
• Two (2) years of college in related field, preferred.
• Two (2) years purchasing experience, preferred.
• Data Entry 75-100 SPM, testing documentation required.
• Basic Excel proficiency.

Responsibilities

• Creates and submits purchase orders for supplies, equipment and services.
• Ensures orders do not become delinquent and assists departments with requests.
• Reviews quotes and coordinates with departments on purchasing needs.
• Maintains inventory control and product availability.
• Resolves invoice discrepancies and handles returns or replacements.

Skills

Two years purchasing experience

Data entry

Basic Excel proficiency

Education

High school graduate

Two years of college in related field

Tools

Excel

Job description

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

• Medical
• Dental
• Vision
• 403(b) Retirement Plan with employer matching
• Defined Contribution Pension Plan
• Paid Time Off
• employee wellness program
• and much more

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as aMagnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting.

Purchasing Agent (1.0 FTE)

SUPPLY CHAIN OPERATIONS (Billings Clinic Main Campus)

Shift: Day

Employment Status: Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)

Starting Wage DOE: $17.15 - 21.44

Supply Chain Operations Purchasing Agents are responsiblefor representing all departments of Billings Clinic in a dynamic fast pacedenvironment where change is the norm, not the exception. They take pride andownership in providing exceptional customer service. The Purchasing Agent isresponsible for placing orders for materials, equipment, products or servicesand inventory control for Billings Clinic, branch sites and/ormanaged/affiliate facilities. The purchasing agent makes recommendations for effectiveand efficient inventory management based on trending and historical practicesto include, but not limited to; par levels, substitute recommendations,purchasing processes, and census capacity. This position will rotate throughthe entire job functions listed below and will perform clerical andadministrative tasks as needed for support of the department and the organization.

Essential Job Functions

• Supports and models behaviors consistent with the missionand philosophy of Billings Clinic and department/service.
• Creates and submits purchase orders for supplies, equipment and services.Ensures orders do not become delinquent. Assists departments in completingpurchase requests. (Resource Management, Supply Chain, Purchase Requests)
• Reviews GPO contracts and verifies required purchase order information toinclude price and terms (Resource Management, Supply Chain, GPO Contracts)
• Reviews capital requests for accurate content and adherence to policies.Obtains quotes and performs quote review and analysis. Tracks financialaccruals to avoid over expenditures per capital. Reviews MD Buyline reports andis able to accurately discuss results with customers and SCO Leadership(Resource Management, Supply Chain, Capital Requests)
• Designs and implements product standardization and inventory controlstrategies to enhance distribution, minimize supply utilization, reduceinventory and obsolescence. (Resource Management, Supply Chain, InventoryControl)
• Ensures availability of quality product and equipment and avoidance ofshortages. Plans and organizes the special order supplies. (ResourceManagement, Supply Chain, Product Availability)
• Recommends development, revisions and implementation of standards forpurchasing of supplies and equipment. Coordinates approved changes. (ResourceManagement, Supply Chain, Equipment Purchasing)
• Participates in department and hospital committees to ensure that value,quality and cost containment goals are met. core
• Compiles statistical reports on purchasing activities. (Administrative, DataAnalyses, Statistics)
• Generates reports on product consumption, par level compliance, etc; documentssupply cost savings and/or cost expenses with appropriate justifications.(Resource Management, Reporting, Generates Reports)
• Reads and reviews purchase requests and assigns proper general ledger codes topurchases. (Resource management, Accounting, Assigns General Ledger Codes)
• Resolves invoice discrepancies. Expedites and arranges for credit, return orreplacement of defective or damaged items. (Customer Services, ExternalCustomers, Invoice Discrepancies)
• Creates and maintains Supply Chain Operations information system master filesin direct coordination with Supply Chain Operations Informatics Analyst.(Resource Management, Supply Chain, SCO IS Systems)
• Identifies needs and sets goals for own growth and development; meets allmandatory organizational and departmental requirements.
• Maintains competency in all organizational, departmental and outside agencyenvironmental, employee or patient safety standards relevant to jobperformance.
• Performs other duties as assigned or needed to meet the needs of thedepartment/organization.

Minimum Qualifications

Education

• High school graduate
• Two (2) years of college in related field,preferred

Experience

• Two (2) years purchasingexperience, preferred
• Prior purchasing , warehousing, distribution,shipping and receiving or data entry experience is preferable
• Data Entry 75-100 SPM, testing documentation required
• Basic Excel proficiency
• Or an equivalent combination of education and experiencerelating to the above tasks, knowledge, skills and abilities will be considered

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed tobeing an inclusive and welcoming employer, that strives to be kind, safe, andcourageous in all we do. As an equal opportunity employer, our policies andprocesses are designed to achieve fair and equitable treatment of all employeesand job applicants. All employees and job applicants will be provided the sametreatment in all aspects of the employment relationship, regardless of race,color, religion, sex, gender identity, sexual orientation, pregnancy, maritalstatus, national origin, age, genetic information, military status, and/ordisability. To ensure we provide an accessible candidate experience forprospective employees, please let us know if you need any accommodations duringthe recruitment process.

Human Resources is located on the corner of North 29th and8th Avenue North. Enter through the main entrance to the building and go to the lower level. Human Resources is located at the bottom of the main entrance staircase to the right.