Purchasing Agent

Bo/Gar Enterprises; Victoria (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Bo/Gar Enterprises is seeking a Purchasing Agent to support daily procurement across all divisions. You will collaborate with production, management, and suppliers to ensure timely ordering and receipt of tooling, steel, and materials needed for production.

The role emphasizes accuracy, organization, and the ability to manage multiple priorities in a fast-paced manufacturing environment, focusing on PO management, supplier communication, and cross‑department coordination.

Qualifications

• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively with other departments.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Responsibilities

• Assist in ordering tooling, steel, raw materials, and other supplies needed to support production operations.
• Create, process, and maintain purchase orders.
• Monitor open purchase orders and follow up with suppliers regarding order status, delivery dates, and outstanding items.
• Verify order information, including quantities, pricing, and expected delivery dates.
• Communicate purchasing updates and potential delays to the appropriate departments.
• Assist in maintaining accurate purchasing records and documentation.
• Work closely with production personnel to identify tooling and material requirements.
• Coordinate with appropriate departments to ensure necessary materials and supplies are available to meet production schedules.
• Communicate potential material shortages or delivery issues to the Purchasing Department and affected personnel.
• Assist with purchasing needs across all three Bo/Gar divisions.
• Perform general administrative duties, including data entry, filing, record keeping, and preparing reports.
• Maintain organized and accurate purchasing documentation.
• Assist with scheduling meetings and coordinating communications between departments and suppliers.
• Provide occasional support to the Shipping Department, which may include assisting with shipping documentation, order processing, and other related duties.

Skills

Organizational skills

Communication skills

Attention to detail

Independent work

Problem solving

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position Summary

The Purchasing Agent is responsible for supporting the daily purchasing operations of Bo/Gar Enterprises across all three divisions. This position works closely with the Purchasing Department, production personnel, management, and suppliers to ensure materials, tooling, and other necessary items are ordered and received in a timely manner.

The Purchasing Agent will assist with purchase order management, supplier communication, scheduling, and various administrative responsibilities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Essential Duties & Responsibilities

Purchasing & Order Management

• Assist in ordering tooling, steel, raw materials, and other supplies needed to support production operations.


• Create, process, and maintain purchase orders.


• Monitor open purchase orders and follow up with suppliers regarding order status, delivery dates, and outstanding items.


• Verify order information, including quantities, pricing, and expected delivery dates.


• Communicate purchasing updates and potential delays to the appropriate departments.


• Assist in maintaining accurate purchasing records and documentation.

Supplier Communication & Coordination

• Maintain professional working relationships with current suppliers and vendors.


• Communicate with suppliers regarding pricing, availability, lead times, and order requirements.


• Schedule and coordinate meetings between management and suppliers as needed.


• Assist the Purchasing Department with gathering supplier information and pricing comparisons.


• Help resolve purchasing discrepancies, including incorrect orders, missing items, and delivery concerns.

Production & Department Support

• Work closely with production personnel to identify tooling and material requirements.


• Coordinate with appropriate departments to ensure necessary materials and supplies are available to meet production schedules.


• Communicate potential material shortages or delivery issues to the Purchasing Department and affected personnel.


• Assist with purchasing needs across all three Bo/Gar divisions.

Administrative & Shipping Support

• Perform general administrative duties, including data entry, filing, record keeping, and preparing reports.


• Maintain organized and accurate purchasing documentation.


• Assist with scheduling meetings and coordinating communications between departments and suppliers.


• Provide occasional support to the Shipping Department, which may include assisting with shipping documentation, order processing, and other related duties.


• Assist with additional departmental responsibilities as business needs evolve.

Required Skills & Qualifications

• Strong organizational skills with the ability to manage multiple tasks and priorities.


• Excellent written and verbal communication skills.


• Strong attention to detail and accuracy.


• Ability to work independently and collaboratively with other departments.


• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.


• Basic computer and data entry skills.


• Ability to communicate professionally with suppliers, vendors, and internal personnel.


• Strong problem-solving skills and the ability to follow through on assigned responsibilities.

Preferred Qualifications

• Previous purchasing, procurement, or administrative experience.


• Experience working in a manufacturing or machine shop environment.


• Familiarity with purchase orders, inventory management, and supplier coordination.


• Experience with ERP or purchasing software.


• Basic understanding of manufacturing materials, tooling, and production processes.

Core Competencies

• Organization and time management


• Attention to detail


• Communication and teamwork


• Accountability and reliability


• Problem-solving