Purchasing Agent

VIP Staffing; San Marcos (TX); On-site; USD 38,572 - 46,838; Full time

Job summary

VIP Staffing is seeking a Purchasing Agent for a manufacturing company in San Marcos, TX. The role focuses on purchasing products and services, managing supplier relationships, ensuring on-time delivery, and negotiating terms to optimize cost, quality, delivery, and payment terms.

The position requires strong organizational and analytical skills, advanced Microsoft Excel proficiency, and experience with ERP/Purchasing processes.

Qualifications

• Minimum three (3) years of hands-on Purchasing experience required.
• Experience in large industrial manufacturing preferred.
• Experience with BOMs, drawings, and supplier qualifications is a plus.

Responsibilities

• Prepare RFQ packages and communicate with suppliers.
• Process PO requisitions and place POs with qualified suppliers.
• Update price, lead time, and supplier information in the ERP system.
• Lead supplier communications on changes (ECNs, NCRs, etc.).
• Collaborate with Production to align PO Need Date with demand.
• Monitor supplier delivery performance and capacity.
• Assist with supplier qualification and first article deliveries.
• Resolve quality issues with Quality and suppliers.
• Identify inventory discrepancies and drive root-cause actions.
• Support procurement projects as needed.

Skills

Strong organizational skills

Analytical skills

Effective communication with vendors

Negotiation skills

Detail-oriented

Education

Bachelor’s degree in Supply Chain Management or related field

Master’s degree (MBA or Engineering) preferred

Tools

Microsoft Dynamics AX

ERP systems

Microsoft Excel

Job description

We are now hiring for a Purchasing Agent for a Manufacturing company in San Marcos, TX.

Pay: $30/hr

The Role:

The Purchasing Agent will be responsible for purchasing products and services, manage supplier/vendor relationships, act as the primary point of contact for business stakeholders for the assigned products and services, ensure on time delivery of products, and negotiate with suppliers for favorable price, quality, delivery, and payment terms. Work closely with the Manufacturing Management, Purchasing Department, Production Team and Operational Leaders to work on cost savings measures.

What You Will Do:

• Prepare Request for Quote (RFQ) packages and communicate with suppliers.
• Process PO Requisitions and place POs with qualified suppliers.
• Update price, lead time, supplier delivery date, and supplier information in the ERP system.
• Lead supplier communication on all changes due to, including but not limited to, Engineering Change Orders, drawing revisions, part revisions, MRP Need Date, Push-outs and Pull-ins, Non-Conformance Reports (NCRs), Goods Receiving, etc.
• Work closely with Production team to manage alignment of PO Need Date with Mfg. Demand Date. Ensure timely communication of date changes between company and suppliers.
• Manage Supplier delivery performance using reports and communicate with suppliers as needed.
• Level-load suppliers to reduce capacity and supply risks. Monitor Supplier capacity and quality issues that may negatively impact Fulfilment.
• Solicit assistance from Mfg. Quality to ensure supplier qualification criteria are met prior to awarding POs.
• Collaborate with Production, Quality, and suppliers for timely First Article deliveries.
• Work with Quality Team and help resolve quality issues resulting from NCRs, Customer Issues, etc.
• Identify inventory discrepancies and drive root-cause analysis and corrective actions.
• Be a subject matter expert in ERP Planning and Purchasing processes.
• Perform other duties as assigned, based on workload and business needs.
• Support key Procurement projects as needed.

To be successful in this role you will possess:

• Strong organizational and analytical skills required with an emphasis on attention to detail.
• Advanced proficiency in Microsoft Suite applications (Outlook, Word, Excel, etc.)
• Ability to work calmly and effectively under pressure to meet time restraints.
• Must have a positive attitude and be self-motivated.
• Must be able to communicate effectively with vendors.
• Demonstrated skills in negotiations and relationship building.
• Able managing large and complex projects.

Knowledge and Experience:

• Bachelor’s degree in Supply Chain Management, Engineering, Logistics, or Business Administration is required.
• Master’s degree (MBA or Engineering) preferred.
• Minimum three (3) years of hands‑on Purchasing experience is required.
• Experience in a large industrial manufacturing companies preferred.
• Extensive experience working with manufacturing Bill of Materials, drawings, welding and paint specifications, and customer requirements is a plus.
• Procurement certifications Supply Chain Professional (CSCP), certified Professional in Supply Chain Management (CPSM) preferred.
• Experience working with financial systems such as Microsoft Dynamics AX a plus.