Purchasing Agent

Supplied Energy; Greenville (IL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Purchasing Agent to enhance product quality and vendor relations. In this dynamic role, you'll ensure timely inventory management while maintaining a customer-first approach. With a focus on cost control and collaboration across teams, you'll contribute to sales growth and operational efficiency. Enjoy a supportive environment with opportunities for professional development, including 100% healthcare coverage and unlimited paid time off. If you're self-motivated and detail-oriented, this position offers a chance to thrive in a fast-paced, customer-centric setting.

Benefits

100% Health Coverage

Unlimited Paid Time Off

Professional Development Opportunities

Team Collaboration

Active Work Environment

Qualifications

• Experience in purchasing/demand planning is preferred.
• Strong computer-based work history is a plus.

Responsibilities

• Ensure products are in stock and available for customers.
• Document and follow processes to maintain efficiency.
• Negotiate contracts and manage vendor relationships.

Skills

Independent decision-making

Team collaboration

Attention to detail

Time management

Self-motivation

Communication skills

Strategic thinking

Quality management

Willingness to learn

Education

High school equivalent or college degree

Tools

NetSuite

HubSpot

Microsoft Office

Intuit QuickBooks online

FieldEdge

Job description

The Purchasing Agent focuses on the betterment of Supplied Energy as it relates to purchasing quality products, strengthening vendor relationships, and practicing well-timed inventory management. The person in this position must maintain a balance of ensuring our customers have what they need, when they need it, while also considering the company's overhead and inventory so products are moved efficiently.

After a full-time 90-day probationary period, full-time employees are eligible for 100% employee healthcare coverage and unlimited paid time off.

Preferred Skills

• Ability to work independently, organize, and make decisions on prioritizing team needs
• Interact with team members and support others in executing their responsibilities
• Possess exceptional attention to detail
• Self-regulating time management skills and the ability to prioritize competing work demands
• Be a self-driven and self-motivated individual
• Sound judgment and logic
• Excellent written and verbal communication skills
• Strategic
• Quality management
• Works well unsupervised and is self-motivated
• Willingness to learn

Qualifications and Education Requirements

• High school equivalent or college degree. Experience in purchasing/demand planning is preferred, computer-based work history, or working with complex number sets is preferred.

Job Responsibilities

• Contribute to the betterment of Supplied Energy
  • Contribute to sales growth by ensuring needed products are in stock, on time.
  • Ensure a customer-first mindset throughout all processes.
  • Document, update, and follow processes and procedures, either created personally or by others related to the role.
  • Focus on cost control and savings in all aspects of business.
  • Work with other teams, including, but not limited to, Support, Sales, Order Entry, Logistics, and Accounting.
  • Maintain and monitor relevant HubSpot inboxes, including Support (monitor) and Product Management (primary/maintain).
  • Properly document and maintain Product Management library (add/edit/organize) along with other Supplied Energy SharePoint sites.
  • Practice professionalism through language, taking initiative, following proper etiquette, etc.
  • Work with a team player attitude willing to perform other duties as needed.
  • All other duties as assigned.
• Purchasing
  • Placing stock purchase orders and maintaining appropriate stock levels based on Stock Standard values.
  • Placing dropship and special-order purchase orders with vendors.
  • Analyzing data to create appropriate stock standard values for items.
  • Inventory control and efficiency – liquidation lists to give to Product Management.
  • Process returns to vendors as needed.
  • Forecasting demand with Sales on a weekly, monthly, and yearly basis through NetSuite.
  • Research continued Purchasing training programs and NetSuite for material planning.
  • Work with leadership to ensure products carried align with company values and goals.
  • Research suppliers and attend trade shows as necessary to maintain industry knowledge.
  • Negotiate contracts with vendors, including, but not limited to, terms, discounts, etc.
  • Purchasing order follow up: communicating tracking information to Support and Sales; Purchase price validation; Order entry confirmations.
  • Develop reporting tools to create position and team efficiency.
• Software expertise: Utilize and become an expert in the following (and possibly other) software
  • NetSuite
  • HubSpot
  • Microsoft Office – Word, Excel, Outlook, SharePoint
  • Intuit QuickBooks online (limited)
  • FieldEdge (limited)

Why You'll Love this Job

• Professional development: You'll be working with a team that has over 100 years of collective experience in the renewable energy industry, and we work with manufacturers to provide ongoing training specific to the systems we offer. We're always open to assisting you with achieving new certifications or furthering your education in other ways.
• Stay active: Days don't drag on. As a member of a team that is required to wear many hats, you’ll always have a task to perform even if your typical day-to-day duties aren't required for that specific day.
• Robust relationship building: We're an extension of our customers' businesses, not just a vendor they buy products from. You get the opportunity to meet new people and truly understand how their business works – every customer is unique.
• 100% Health Coverage: Supplied Energy covers 100% of employees’ health care with dental and vision plans as additional options.

An Important Note About Us

At Supplied Energy, we put a strong emphasis on customer service and quality.

Here’s the cheat sheet on service, and therefore, how we prioritize tasks, projects, and goals while keeping the highest quality in mind:
CUSTOMER > TEAM > INDIVIDUAL
When in doubt, do what’s best for the customer, then our team, and finally, yourself. Then prioritize your day, week, tasks, and projects with this in mind. This isn’t to say you should strive to meet unrealistic expectations. But, within the realm of reality and sanity, we should do everything we can to leave our customers feeling like they’re the most important part of your workday – not an afterthought or nuisance. Don’t agree to something when we’re not justifiably confident we can deliver.

Sound like you? Apply Today.