Purchasing Agent

AlphaX RE Capital; Cupertino (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Daily lunches

Job summary

AlphaX RE Capital—a California-based real estate firm—seeks a Purchasing Agent to manage procurement for residential projects. You will oversee bids, prepare POs, maintain vendor relations, and ensure schedules and budgets are met.

The role requires a bachelor’s degree and 2–5 years of purchasing experience in residential construction, with strong negotiation and organization skills. On-site role in California with competitive salary and benefits.

Qualifications

• Bachelor’s degree in Construction Management, Business Administration, Supply Chain Management, Engineering, or a related field preferred.
• 2–5 years of purchasing, procurement, estimating, or construction administration experience within a residential homebuilder, construction company, or real estate development organization.
• Working knowledge of residential construction methods, building materials, subcontractor trades, and purchasing practices.
• Experience preparing bid packages, evaluating vendor proposals, and issuing purchase orders.
• Excellent negotiation, communication, and relationship-building abilities.
• Strong attention to detail, accuracy, and follow-through.

Responsibilities

• Coordinate procurement of labor, materials, equipment, and services for residential construction projects.
• Prepare and manage RFPs, RFQs, bid packages, and purchase orders.
• Solicit competitive bids and evaluate vendor proposals for pricing, scope, qualifications, and schedule alignment.
• Prepare bid comparisons and purchasing recommendations for management approval.
• Issue purchase orders in accordance with budgets and procedures.
• Monitor procurement activities to ensure timely material deliveries and subcontractor availability.
• Build and maintain relationships with subcontractors, suppliers, manufacturers, and vendors.
• Source and onboard new vendors while maintaining approved vendor databases and compliance documentation.
• Coordinate vendor communications regarding pricing, deliveries, scheduling, and scope changes.
• Monitor vendor performance and resolve pricing discrepancies and procurement-related issues.
• Review bids for completeness, accuracy, and compliance with project requirements.
• Analyze labor and material costs to support budgets and cost control initiatives.
• Compare vendor pricing and recommend cost-effective purchasing solutions while maintaining quality.
• Maintain pricing databases and monitor market trends; support value engineering.
• Prepare purchasing reports and cost analyses for management.
• Prepare and administer purchase orders, subcontract agreements, and purchasing documentation.
• Verify pricing, quantities, delivery requirements, and scopes of work.
• Coordinate change orders, contract modifications, and purchasing revisions.
• Maintain purchasing records, track commitments, and support audits and document retention.
• Coordinate purchasing activities with Construction Managers to support production schedules and construction milestones.
• Ensure timely material deliveries and subcontractor scheduling.
• Resolve procurement issues, including material shortages, delayed deliveries, and scheduling conflicts.
• Participate in project meetings and support procurement for new community launches through project closeout.
• Maintain purchasing data within ERP and construction management systems.
• Update pricing databases, vendor records, scopes of work, and purchasing templates.
• Generate purchasing reports, procurement logs, and management status updates.
• Recommend process improvements to enhance purchasing efficiency and reporting accuracy.
• Ensure purchasing activities comply with company policies and procedures.
• Verify subcontractor licensing, insurance, bonding, and qualification documentation.
• Maintain accurate purchasing records to support audits and contract compliance.
• Protect the confidentiality of vendor pricing, purchasing agreements, and procurement information.

Skills

Negotiation

Communication

Relationship building

Attention to detail

Residential construction knowledge

Education

Bachelor’s degree in Construction Management, Business Administration, Supply Chain Management, Engineering or related field

Tools

BuildPro

NewStar

Hyphen

Mark Systems

Sage

Job description

Employment Type: Full-Time

About AlphaX RE Capital

AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.

Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.

About the Role

This position is employed by AL Homes Inc., a brand of AlphaX RE Capital. We are seeking a Purchasing Agent who will be responsible for supporting the procurement of labor, materials, equipment, and services required for residential construction projects. This role manages the bidding process, prepares purchase orders, maintains vendor relationships, and coordinates purchasing activities to ensure construction projects remain on schedule and within budget. The Purchasing Agent plays an essential role in maintaining accurate purchasing records, supporting cost control initiatives, and ensuring subcontractors and suppliers meet company standards for quality, pricing, and performance.

The ideal candidate is highly organized, detail-oriented, analytical, and capable of managing multiple priorities in a fast-paced residential homebuilding environment. The successful candidate demonstrates strong negotiation skills, sound judgment, and a commitment to delivering cost-effective purchasing solutions while maintaining quality and schedule expectations.

Key Responsibilities

Procurement & Purchasing

• Coordinate the procurement of labor, materials, equipment, and services for residential construction projects.
• Prepare and manage RFPs, RFQs, bid packages, and purchase orders.
• Solicit competitive bids and evaluate vendor proposals for pricing, scope, qualifications, and schedule alignment.
• Prepare bid comparisons and purchasing recommendations for management approval.
• Issue purchase orders in accordance with approved budgets and company procedures.
• Monitor procurement activities to ensure timely material deliveries and subcontractor availability.
• Resolve purchasing issues that may impact project schedules or budgets.
• Build and maintain relationships with subcontractors, suppliers, manufacturers, and vendors.
• Source and onboard new vendors while maintaining approved vendor databases and compliance documentation.
• Coordinate vendor communications regarding pricing, deliveries, scheduling, and scope changes.
• Monitor vendor performance and assist in resolving pricing discrepancies and procurement‑related issues.

Cost Management & Bid Analysis

• Review bids for completeness, accuracy, and compliance with project requirements.
• Analyze labor and material costs to support budgets and cost control initiatives.
• Compare vendor pricing and recommend cost-effective purchasing solutions while maintaining quality standards.
• Maintain pricing databases, monitor market trends, and support value engineering initiatives.
• Prepare purchasing reports and cost analyses for management.

Purchase Orders & Contract Administration

• Prepare and administer purchase orders, subcontract agreements, and purchasing documentation.
• Verify pricing, quantities, delivery requirements, and scopes of work.
• Coordinate change orders, contract modifications, and purchasing revisions.
• Maintain purchasing records, track commitments, and support audit and document retention requirements.

Construction & Project Support

• Coordinate purchasing activities with Construction Managers to support production schedules and construction milestones.
• Ensure timely material deliveries and subcontractor scheduling.
• Resolve procurement issues, including material shortages, delayed deliveries, and scheduling conflicts.
• Participate in project meetings and support procurement for new community launches through project closeout.

Purchasing Systems & Documentation

• Maintain purchasing data within ERP and construction management systems.
• Update pricing databases, vendor records, scopes of work, and purchasing templates.
• Generate purchasing reports, procurement logs, and management status updates.
• Recommend process improvements to enhance purchasing efficiency and reporting accuracy.

Compliance & Quality Assurance

• Ensure purchasing activities comply with company policies and procedures.
• Verify subcontractor licensing, insurance, bonding, and qualification documentation.
• Maintain accurate purchasing records to support audits and contract compliance.
• Protect the confidentiality of vendor pricing, purchasing agreements, and procurement information.

What We’re Looking For

Required

• Bachelor's degree in Construction Management, Business Administration, Supply Chain Management, Engineering, or a related field preferred.
• 2–5 years of purchasing, procurement, estimating, or construction administration experience within a residential homebuilder, construction company, or real estate development organization.
• Working knowledge of residential construction methods, building materials, subcontractor trades, and purchasing practices.
• Experience preparing bid packages, evaluating vendor proposals, and issuing purchase orders.
• Excellent negotiation, communication, and relationship-building abilities.
• Strong attention to detail, accuracy, and follow-through.

Preferred

• Experience working for a California residential homebuilder or production homebuilder.
• Familiarity with residential estimating, job costing, and value engineering principles.
• Experience supporting single‑family, townhome, or master‑planned community developments.
• Knowledge of construction ERP platforms such as BuildPro, NewStar, Hyphen, Mark Systems, Sage, or similar purchasing systems.
• Familiarity with California residential construction practices, building materials, and permitting processes.

Why Join AlphaX?

• Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
• Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
• Mission‑Driven Execution: Collaborate with a deeply passionate, high‑caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
• Forward‑Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.

AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team. Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan. Additionally, we offer great in‑office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together.

The expected salary range for this position is $75,000 to $110,000 per year. The actual salary offer will be determined based on the successful candidate’s geographic location, relevant experience, and specific skill sets, in accordance with California laws.

AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications.