Purchasing Administrator - Delivery Assurance

Enflite Inc; Georgetown (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Enflite Inc. seeks a detail-oriented purchasing administrator to support the procurement team in delivering on-time commitments. You will manage open purchase orders, coordinate supplier communications, and update ERP with delivery data to maintain production schedules.

This role emphasizes accurate tracking, timely follow-ups, and cross-functional collaboration. Ideal candidates have strong organizational skills, effective written and verbal communication, and the ability to handle multiple

Qualifications

• High school diploma or GED required.
• Associate degree preferred.

Responsibilities

• Manage day-to-day delivery assurance for existing purchase orders.
• Monitor open POs to ensure on-time material delivery.
• Follow up with suppliers on delivery dates and shipment status.
• Renegotiate delivery dates to align with internal schedules.
• Update POs and notes in ERP with revised delivery dates.
• Process weekly Open PO reports and escalate delivery risks.
• Coordinate returns of non-conforming material.
• Support Buyers with delivery follow-up and issue resolution.
• Provide status updates on delivery performance to purchasing and operations.

Skills

Detail-oriented

Strong communication

Multi-tasking

Documentation skills

Education

High school diploma or GED

Associate degree in related field

Tools

ERP system

Microsoft Excel

Outlook

Word

Job description

Enflite believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.Position SummaryThis position provides execution and administrative support to the purchasing team with a primary focus on delivery assurance and supplier follow-up for existing purchase orders. The role is responsible for driving on- time delivery performance by managing supplier communications, renegotiation delivery dates when required, and maintaining accurate delivery commitments to support the production schedule. This position does not negotiate contracts or own sourcing strategy. Instead, it ensures that open purchase order and supplier commitments remain aligned to internal schedule requirements.Essential functionsDelivery Assurance and Open PO ManagementOwn day-to-day delivery assurance activities for existing purchase for existing purchase ordersMonitor open purchase orders to ensure material is delivered on time to meet the production scheduleFollow up with suppliers to confirm delivery dates and shipment statusRenegotiate delivery dates when required to align supplier commitments with internal schedule changesUpdate purchase orders with revised delivery dates and delivery related notes in ERP systemProcess and act on weekly Open PO reports includingReviewing supplier responsesUpdating delivery commitmentsEscalating delivery risk as neededReview internal exception shortage and late to required reports and take action to align part deliveries with the production scheduleNon-conforming material returnsCoordinate the return of non-conforming material to suppliers for rework or replacementTrack supplier rework or replacement commitments and delivery timelinesCommunicate status of returns to purchasing and operationsPurchasing Administrative SupportMaintain accurate records of delivery commitments, supplier communications, and follow-upsSupport Buyers by managing delivery follow-up and exception resolution activitiesProvide status updates related to delivery performance and open issuesPerform special projects and cross-coverage activities within purchasing team as neededJob SpecificationsStrong attention to detail and follow through] ability to manage multiple open delivery issues simultaneouslyClear written and verbal communication skills with suppliers and internal teamsComfortable working against changing production schedulesStrong organizational and documentation skillsEducation, certification and experienceHigh school diploma or GED requiredAssociate degree preferred0-2 + years of experience in Purchasing, Supply Chain, or Manufacturing AdministrationManufacturing environment experience preferredERP system exposure preferredProficiency with Microsoft Office (Excel, Outlook, Word) requiredCompany BenefitsMedical, dental, vision insurance with generous portion of premium paid by Enflite401(k) with company matchLife insurance, disability insurancePaid time offPaid company holidaysAnnual discretionary bonus eligibilityFun activities each month (past events have included cookouts, baking competitions, cornhole tournaments, water balloon fights)Physical Demands and Work EnvironmentWorking conditions are normal for that of a manufacturing/machine shop/office environmentAll employees are expected to adhere to company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Compliance NoticeThis position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required.The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties that may be required for this position. Additional duties are performed by the individuals currently holding this or similar positions and additional duties may be assigned.Equal Opportunity Employer