Purchasing Accounts Payable Specialist (Manufacturing)

Canadian Solar Inc.; Mesquite (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Canadian Solar Inc. is seeking an Accounts Payable Specialist to manage end-to-end AP processing with an emphasis on accuracy and timeliness, supporting Purchasing, manufacturing operations, and services.

The role requires 2-way/3-way matching, invoice validation, and executing weekly/monthly payment runs. You will ensure invoices are paid per negotiated terms, maintain audit trails, and collaborate with Procurement, Logistics, Receiving, and Operations to resolve discrepancies and keep

Qualifications

• 3+ years of Accounts Payable experience
• Experience in manufacturing, logistics, or supply chain environments preferred

Responsibilities

• Process high-volume invoices (PO and non-PO) with accuracy and timeliness
• Perform 2-way and 3-way matching (PO, receipt, invoice)
• Validate pricing, quantities, freight terms, and tax treatment
• Prepare and execute weekly/monthly payment runs (ACH, wire, check)
• Ensure invoices paid per negotiated terms and cash-flow priorities
• Serve as primary AP contact for assigned vendors
• Resolve invoice discrepancies, short payments, and billing disputes
• Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds
• Maintain professional vendor relationships to prevent shipment delays or service interruptions
• Process freight invoices (ocean, air, trucking, drayage, warehousing)
• Validate accessorial charges, detention/demurrage, and fuel surcharges
• Support urgent or exception payments tied to production-critical shipments
• Escalate payment risks affecting inbound materials or outbound deliveries
• Ensure compliance with internal AP policies and SOX controls
• Maintain proper documentation and audit trails
• Assist with internal and external audits as required
• Reconcile AP subledger to GL
• Monitor aging reports and manage overdue items
• Support month-end close activities
• Provide AP metrics and ad-hoc analysis when requested
• All other duties as assigned

Skills

Accounts Payable

Vendor relations

Cross-functional collaboration

Attention to detail

Education

Associate or Bachelor's degree in accounting/finance

Tools

SAP

Oracle

NetSuite

Job description

Job Summary:

The Accounts Payable Specialist is responsible for end-to-end AP processing with a strong emphasis on accuracy, timeliness, and cross-functional coordination. This role supports high-volume vendor payments related to Purchasing, manufacturing operations, and services, ensuring compliance with internal controls, contract terms, and payment schedules.

Responsibilities include:

• Process high-volume invoices (PO and non-PO) with accuracy and timeliness
• Perform 2-way and 3-way matching (PO, receipt, invoice)
• Validate pricing, quantities, freight terms, and tax treatment
• Prepare and execute weekly/monthly payment runs (ACH, wire, check)
• Ensure invoices are paid in accordance with negotiated terms and cash-flow priorities
• Serve as primary AP contact for assigned vendors
• Resolve invoice discrepancies, short payments, and billing disputes
• Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds
• Maintain professional vendor relationships to prevent shipment delays or service interruptions
• Process freight invoices (ocean, air, trucking, drayage, warehousing)
• Validate accessorial charges, detention/demurrage, and fuel surcharges
• Support urgent or exception payments tied to production-critical shipments
• Escalate payment risks that may impact inbound materials or outbound deliveries
• Ensure compliance with internal AP policies and SOX controls
• Maintain proper documentation and audit trails
• Assist with internal and external audits as required
• Reconcile AP subledger to GL
• Monitor aging reports and proactively manage overdue items
• Support month-end close activities
• Provide AP metrics and Ad-hoc analysis when requested
• All other duties as assigned

Qualifications:

• Associate or bachelor's degree in accounting, Finance, or related field
• 3+ years of Accounts Payable experience
• Experience in manufacturing, logistics, or supply chain environments strongly preferred
• Proficiency with ERP systems (SAP, Oracle, NetSuite, or similar)
• Familiarity with freight invoices and logistics cost structures is a strong plus
• High attention to detail and accuracy
• Strong sense of urgency and accountability
• Experience supporting centralized AP for multiple business entities or sites
• Ability to manage competing priorities in a fast-paced environment
• Understanding of Incoterms and logistics cost driver
• Clear, professional communication with internal teams and external vendors
• Comfortable escalating issues that pose operational or financial risk
• Proven ability to work cross-functionally with Supply Chain and Operations

Physical Requirements and Working Conditions

• Ability to sit for extended periods while working at a computer
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry light office materials (up to 10-15 lbs), such as files or office supplies
• Visual acuity to read screens, documents, and reports
• Ability to attend meetings and interact with employees, clients, and vendors