Purchase & Materials Administrative Analyst

PlanIT Group, LLC; Lexington (KY); On-site; USD 55,000 - 85,000; Full time

Job summary

PlanIT Group, LLC in Lexington, KY is seeking a primary GSC planning point of contact for the assigned program area. The role includes preparing leadership presentations, gathering real-time performance metrics, and managing multiple Excel reports.

You will support the product team with scheduling, configuration control, program kick-off and assessments, and coordinate with logistics, finance, and supplier relations to ensure timely procurement and delivery.

Qualifications

• Excel knowledge (V-lookups and data analysis)
• Flexibility to work across different areas/programs
• Time management, planning and multi-tasking
• Problem solving/investigating skills

Responsibilities

• The chosen candidate will be the primary GSC planning point of contact for the assigned program area.
• Prepare leadership presentations and gather real-time performance metrics.
• Manage multiple Excel reports and support product teams (schedule, configuration control, program kick-off, assessments).
• Support logistics, receiving, and finance meetings as primary GSC point of contact.
• Ensure timely PO placement and delivery; expedite material delivery and resolve procurement issues.

Job description

Standard Job Description

Sources, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods and related material through production and inventory process.

Standard Job Description

Sources, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods and related material through production and inventory process. Identifies raw material, component, and related requirements from engineering and production specifications and schedules. Insures all previously stated items move through the procurement process (cradle to grave) without issue. Plans, and coordinates resulting material movement throughout manufacturing and inventory sequences. In front-end procurement mode, analyzes data and determines factors that affect prices and determines lowest cost consistent with quality, reliability, and ability to meet required schedules. In back-end procurement mode, analyzes back log data, resolves procurement blockages/constraints, coordinates with all functional areas and outside vendors to resolve wide range of issues. Reviews proposals, selects or recommends suppliers, analyzes trends, follows up orders placed, approves payment, and maintains necessary records of material movement throughout manufacturing and inventory cycle(s). Coordinates and follows up with production, warehouse, and engineering personnel to ensure appropriate procurement, scheduling, and movement of materials and services.

More Detailed Job Description

The chosen candidate will be the primary GSC planning point of contact for responsible program area, and responsibilities will include: Proposal Support. Preparing leadership presentations. Gather and present real time, team wide performance metrics. Manage and operate multiple reports via Excel Product Team Support. Primary GSC point of contact for assigned programs. Support product team, schedule, configuration control, program kick-off, and program assessment meetings. Support logistics, receiving, and finance department meetings as Primary GSC point of contact Buyer and Supplier Support. Critical/Urgent procurement identification and communication. Ensuring timely PO placement and delivery. Manage Material delivery timelines /expediting status. Supports both front and back-end procurement efforts. Problem resolution (Frustrated Material/Grief Notes). Supporting invoicing and accounts payable problem resolution with functional teams and Buyers. Advance Vendor/Supplier relations.

Additional Critical Skills Required

• Excel knowledge (V-lookups and data analysis)
• Flexibility (Ability to be comfortable working extremely different areas/programs for ex. Solving FOSOV Grief)

• Time management, Planning and Multi-Tasking skills (PMM supports multiple different areas each with their own urgent competing needs - Temp. will need to be comfortable understanding each and balancing that appropriately )

• Problem Solving/Investigating skills (Most likely goes without saying given the previous bullets - but this truly is the make or break I would estimate 80% of our day is problem solving things that have no SOP or pre-determined solution)

notes half the day and working with Finance on accounts payable the other half)