Publishing Ethics Specialist

IEEE; United States; On-site; USD 85,000 - 110,000; Full time

Job summary

IEEE is seeking a Publishing Ethics Specialist to resolve issues such as plagiarism and manipulation of peer review, handling cases through the Ethics Point System, and serving as a subject matter expert on publishing ethics in the IEEE environment.

The role requires handling confidential information, investigating misconduct, and collaborating with Editors-in-Chief and external partners to uphold high ethical standards across IEEE publications.

Qualifications

• Bachelor's degree or equivalent experience required.
• Master's or other advanced degree in physical science or engineering preferred.

Responsibilities

• Serve as an IEEE Publications' subject matter expert on publishing ethics issues.
• Respond to serious allegations of publishing misconduct and act as case manager.
• Provide initial review of incoming cases to determine if investigations are merited.
• Keep track of misconduct caseload and report status.
• Explore and support methods of misconduct detection with technology and vendors.
• Maintain familiarity with journal/conference peer review processes and IP law.
• Keep reports on misconduct related to IEEE Publications, especially from conferences and periodicals.
• Engage with external partners (e.g., COPE) to stay current on ethics issues.

Skills

Analytical skills

Communication skills

Time management

Problem-solving

Report writing

MS Office

Google Workspace

Education

Bachelor's degree or equivalent experience

Master's degree in physical science or engineering (preferred)

Tools

MS Office

Google Docs/Sheets/Slides

Job description

IEEE is an EEO/AAP Employer/Protected Veterans/Disabled

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Job Description - Publishing Ethics Specialist (260284)

Job Description

Publishing Ethics Specialist - 260284 : KNW-B20

Description

Job Summary

The Publishing Ethics Specialist will support the resolution of publishing ethics issues such as plagiarism, manipulation of the peer review process, and/or gaming of industry-accepted bibliometrics. IEEE's ethical and conduct processes are complex, detail-oriented, and confidential in nature. The incumbent in this position is primarily responsible for processing reported publishing misconduct through IEEE's centralized Ethics Point System; leading investigations as case manager; and serving as an IEEE's subject matter expert on issues related to plagiarism and violations of the policies described in the PSPB Operations Manual.

Key Responsibilities

• Serve as an IEEE Publications' subject matter expert on publishing ethics issues
• Respond appropriately to all serious allegations of publishing misconduct, while playing a pivotal role as case manager in the handling and resolution of ethics issues.
• Provide initial review of incoming cases to determine if allegations merit further investigation
• Keep track of, and report regularly on the overall status of misconduct caseload
• Explore and support methods of misconduct detection, working with technology and vendor systems to improve the sensitivity and specificity of analytic tools.
• Maintain up-to-the-minute familiarity with journal and conference peer review processes, publication ethics concepts, and intellectual property law
• Keep track of reports on misconduct activities related to IEEE Publications, especially from conferences and periodicals.
• Become involved with external scholarly publishing partners, peers, and industry groups (such as COPE) to maintain active knowledge of current ethics issues and best practices for resolution.

Travel Information

0%

Additional Responsibilities

• Assist and advise Editors-in-Chief in adjudication author appeals of paper rejections and other incidents that may fall outside the publishing ethics domain
• Stay up-to-date on best practices re: publishing ethics and publishing standards within the STEM community

Education

• Bachelor's degree or equivalent experience required
• Master's or other advanced degree in physical science or engineering preferred

Work Experience

• 2-4 years Publishing Experience preferred
• 2-4 years Experience with research and the scholarly publishing process in an STEM field preferred

Skills and Requirements

• Must have strong technical, analytical and problem-solving skills.
• Must have strong communications skills and have the ability to listen and communicate effectively in a clear, comprehensive and tactful manner both verbally and in writing and strong, proven people, project and time management skills.
• Must have the ability to apply knowledge and critical thinking skills to finding solutions to day-to-day problems.
• Must be able to plan, execute and improve work processes to ensure business objectives are achieved.
• Ability to relate well with others, build relationships and constructively interact with a variety of staff, volunteers and vendors.
• Must possess the necessary skills to analyze and interpret business requirements and design appropriate reporting solutions with moderate supervision.
• Proficiency in MS and Google Office suite products such as Word, Excel and PowerPoint
• The Specialist will be expected to identify problems, to respond quickly and consistently and to reach appropriate solutions.

Other Requirements

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

A non-profit organization, IEEE is the world's leading professional association for the advancement of technology.