Publishing Coordinator, Hachette Nashville

Hachette-Livre; Franklin (TN); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Discretionary bonus program

PTO

Job summary

Hachette Nashville is seeking a Publishing Coordinator to support the Publisher with editorial and administrative tasks in the Nashville, TN office. The role involves manuscript development support, catalog copy creation, and coordinating publishing schedules and reports.

Ideal candidates have 1–2 years of publishing experience, strong writing skills, and proficiency with MS Word, Excel, and Adobe. The position emphasizes multitasking and cross-functional collaboration within a fast-paced

Qualifications

• Experience in editorial processes and manuscript management.
• Ability to draft and edit cover briefs, fact sheets, and catalog copy.
• Strong organizational skills supporting a senior editor/Publisher.

Responsibilities

• Provide editorial and administrative support to the Publisher of Hachette Nashville.
• Draft, edit, and maintain metadata and catalog materials.
• Generate and analyze publishing reports and schedules.
• Coordinate meetings, travel, and expense reporting.
• Support data gathering for acquisitions and budgeting.
• Assist in post-subedit stages with cross-department collaboration.

Skills

Editorial management

Administrative support

Written communication

Multitasking

Attention to detail

Interpersonal skills

Education

Bachelor's degree in Publishing or related field

Tools

MS Word

Excel

Adobe

Basecamp

Canva

Job description

Hachette Nashville is looking for a Publishing Coordinator to provide editorial and administrative support to the Publisher of Hachette Nashville. Hachette Nashville publishes leading voices and resources in the Christian market under the Apiary and FaithWords imprints.

This role is based in our Nashville, TN office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports the Publisher of Hachette Nashville in the editorial management of franchise authors, new acquisitions, Bible publishing, and special projects, including the drafting of P&L statements, Title Management setup, and on-going metadata management.
• Works closely with authors and literary agents throughout the publishing process (manuscript development, payments, sales information, etc.)
• Draft, edit, and maintain cover briefs, fact sheets, catalog copy, and other descriptive metadata.
• Reads, evaluates, and reports on manuscripts, proposals, and other materials submitted for publication through Apiary and FaithWords.
• Produce and run various reports using in-house systems, including publishing schedules, various sales reports, competition grids, fact sheets, etc.
• Supports Publisher in obtaining and organizing data to support all aspects of the publishing process, including acquisitions, budgeting, title performance monitoring, and author sales reporting.
• Guides projects through the post-subedit phase of the editorial process, collaborating with Managing Editorial, Production, and Marketing/ PR.
• Organizes and distributes materials for Hachette Nashville’s internal publishing process meetings (acquisitions, titling, etc.)
• Organizes and distributes materials for publishing cycle meetings (launch, sales conference, etc.)
• Attends and participates in editorial, project development, and sales meetings, including editorial board, acquisitions, titling, jacketing, and publishing cycle meetings.
• Manages administrative needs for the publisher, including scheduling meetings, coordinating travel, and completing expense reports.
• Manages the Nashville office, including incoming mail, working with vendors, ordering supplies, and organizing meeting logistics.
• Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups.
• Drafts correspondence on the Publisher’s behalf to internal and external stakeholders.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Demonstrated interest in non-fiction books, especially Christian and inspirational.
• Minimum of 1-2 years of publishing experience required
• Previous administrative experience supporting a senior executive preferred
• Excellent writing and editorial skills; astute reader and evaluator of projects for commercial potential.
• Ability to manage large amounts of information and work efficiently within Hachette’s systems of record.
• Ability to interact effectively and pro-actively with a diverse constituency, including department staff, senior management, support staff, authors, agents, and media
• Ability to adapt to changing needs in a fast-paced environment and evolving industry
• Strong computer (Mac or PC) skills, including MS Word, Excel, Adobe, Basecamp, Canva, databases.
• Must demonstrate ability to multi-task, prioritize, and manage time effectively while also ensuring attention to detail.
• Excellent communication skills (verbal & written) and interpersonal skills.
• Confident problem solver who takes initiative to improve processes and to contribute positively to the culture and growth of Hachette Nashville.

The imprints of the Hachette Nashville publishing group are focused on the reading interests of Middle America, specifically in the areas of faith and conservative politics. We publish faith-based books and products across many formats and categories, including both narrative and prescriptive nonfiction, Bibles and Bible Studies, devotionals, as well as books and Bibles for children. Through our Center Street imprint, we publish the most influential voices and compelling storytelling in the conservative political conversation.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Benefits

The following benefits are offered by the company:

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services

Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

The compensation range for this position is $43,800. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.