Publicity Assistant, Penguin Press (Hybrid)

Nashville Public Radio; New York (NY); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

401(k) retirement plan

Commuter benefits

Paid time off

Job summary

Penguin Random House is seeking a Publicity Assistant for Penguin Press in New York. The role supports two senior team members, handling general admin, media outreach, and publicity campaigns for hardcover and trade titles.

Hybrid in-office role with 2–3 days on-site in New York City. Strong writing, organizational, and coordination skills are essential. We welcome diverse, creative applicants with a passion for literary fiction and serious nonfiction.

Qualifications

• Strong interest in literary fiction and nonfiction
• Desire to work in publicity and publishing
• Excellent written and verbal communication skills
• Ability to manage multiple responsibilities and support two supervisors
• Excellent organizational skills and attention to detail
• Prompt follow-up skills
• Proven ability to work independently and collaboratively
• Proficiency with Word, Excel, and Outlook
• Quick at picking up different computer systems and databases

Responsibilities

• Providing general administrative support, including processing book mailings, invoices, billings, and expense reports
• Researching and pitching a broad spectrum of media for authors and their books
• Coordinating travel and logistics for major author tours and creating detailed tour schedules
• Drafting press materials, including press releases, pitch letters, and quote sheets
• Liaising with organizations and bookstores to arrange author events
• Responding to calls and e-mails from media, authors, and booksellers
• Communicating internally between Marketing, Editorial, and Production
• Maintaining media clips, press contacts, and logs in internal databases
• Accompanying authors at events and national media

Skills

Media pitching

Press materials

Administrative support

Travel coordination

Communication skills

Database management

Tools

Microsoft Word

Excel

Outlook

Job description

NY 10019, New York, 1745 Broadway, United States

hybrid

USD 55,000 (Yearly)

Company Description

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/ .

Job Description

Publicity Assistant, Penguin Press

Penguin Press is home to award-winning, critically acclaimed, and bestselling authors across fiction and non-fiction, including Zadie Smith, Michael Pollan, Ocean Vuong, Ron Chernow, Celeste Ng, Maggie Haberman, Greta Thunberg, Thomas Pynchon, Steve Coll, Mark Leibovich, Ottessa Moshfegh, Steve Inskeep, Emily Oster, Karl Ove Knausgaard, Alice Waters, Henry Louis Gates Jr., and Elif Batuman, among others.

We are seeking a Publicity Assistant to support two senior members of the department, provide general administrative support, and assist with the creation of publicity campaigns for hardcover and trade paperback titles. This is a fantastic opportunity to work with a wide variety of distinguished authors alongside a supportive team. We are focused on looking for creative, fresh, and diverse voices who care about books.

The position of publicity assistant at Penguin Press is a hybrid position with in-office responsibilities, which include but are not limited to mailings, media clippings, maintaining office supplies, attending in-person meetings, and escorting authors to events and media in New York City. We will consider candidates in the New York City metro area who can reliably be in the office 2-3 days each week.

The Role:

• Providing general administrative support, including processing book mailings, invoices, billings, and expense reports
• Researching and pitching a broad spectrum of media for authors and their books
• Coordinating travel and logistics for major author tours and creating detailed tour schedules for campaigns
• Drafting press materials, including press releases, pitch and galley letters, and quote sheets
• Liaising with organizations and bookstores to arrange author events
• Responding to calls and e-mails from media, authors, and booksellers
• Communicating internally between the Marketing, Editorial, and Production departments
• Maintaining media clips, press contacts, and detailed logs of publicity projects in an internal database system
• Accompanying authors at events and national media

Qualifications

• Strong interest in literary fiction and serious nonfiction
• Desire to work in publicity and publishing
• Excellent written and verbal communication skills
• Ability to manage multiple responsibilities and support two separate supervisors on their projects in a deadline-driven environment
• Excellent organizational skills and superb attention to detail
• Prompt follow-up skills
• Proven ability to work independently and collaboratively with a team
• Proficiency with Microsoft Word, Excel, and Outlook
• Quick at picking up different computer systems and databases

Additional Information

The Penguin Random House national headquarters is located in New York City. The position is hybrid with an in-office requirement of 2-3 times a week with candidates based in the United States who can work primarily on Eastern Time.

The salary for this position is $55,000.

All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

All your information will be kept confidential according to EEO guidelines.

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here .

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here .

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.