Publicity Coordinator

2210 Warner Bros. Theatrical Enterprises LLC; United States; On-site; USD 3,576,000 - 3,995,000; Full time

Job summary

Warner Bros. Discovery is seeking an administrative assistant to provide clerical support to Global Publicity executives in Los Angeles.

The role involves scheduling talent and film schedules, coordinating communications with publicists, and handling invoicing and budgeting tasks. You will arrange travel, manage event logistics for premieres and screenings, and assist with research and meeting notes while maintaining department files and contacts.

Qualifications

• Previous secretarial or administrative experience required.
• Previous publicity or promotions experience required.
• Previous entertainment/studio experience required.
• Typing at 45 wpm required.
• Proficiency with Microsoft Word, Excel, Outlook, and Internet required.
• PowerPoint preferred.
• Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats.

Responsibilities

• Creates & maintains talent and filmmaker schedules.
• Shows a strong interest in global press, media and industry trends and consumes them across various platforms.
• Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor.
• Supports publicity executives by helping to coordinate and streamline communications to filmmakers and talent representatives (publicists, managers, agents, assistants), including drafting correspondence for executive review.
• Responsible for invoicing process (bills/check requests/PO’s)
• Responsible for maintaining film budgets and updating on a weekly basis
• Works special events – premieres, press junkets, screenings, etc.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events.
• Check-in press at screenings/special events.
• Compiles attendance lists & reactions to circulate to filmmakers & talent.
• Participates in brainstorming and creative meetings and takes meeting notes when necessary.
• Assists with relevant research for upcoming projects and films.
• Provides back-up support to team executives as needed.
• Supports executives in implementing plans and communications with global publicity teams.
• Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
• Updates and maintains film contact sheets with talent and filmmaker rep contact information
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.
• Distributes requests from press outlets to proper publicist on the team and/or to appropriate international publicity team.

Skills

Secretarial experience

Administrative experience

Publicity experience

Entertainment industry experience

Typing 45 wpm

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Welcome to Warner Bros. Discovery…

The stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Position provides administrative & clerical support to executives in Global Publicity.

Your Role Accountabilities...

• Creates & maintains talent and filmmaker schedules
• Shows a strong interest in global press, media and industry trends and consumes them across various platforms
• Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor.
• Supports publicity executives by helping to coordinate and streamline communications to filmmakers and talent representatives (publicists, managers, agents, assistants), including drafting correspondence for executive review.
• Responsible for invoicing process (bills/check requests/PO’s)
• Responsible for maintaining film budgets and updating on a weekly basis
• Works special events – premieres, press junkets, screenings, etc.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events.
• Check-in press at screenings/special events.
• Compiles attendance lists & reactions to circulate to filmmakers & talent.
• Participates in brainstorming and creative meetings and takes meeting notes when necessary.
• Assists with relevant research for upcoming projects and films.
• Provides back-up support to team executives as needed.
• Supports executives in implementing plans and communications with global publicity teams.
• Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
• Updates and maintains film contact sheets with talent and filmmaker rep contact information
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.
• Distributes requests from press outlets to proper publicist on the team and/or to appropriate international publicity team.

Qualifications and Experience...

• Previous secretarial or administrative experience required.
• Previous publicity or promotions experience required.
• Previous entertainment/studio experience required.
• Typing at 45 wpm required.
• Proficiency with Microsoft Word, Excel, Outlook, and Internet required.
• PowerPoint preferred.
• Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $25.96 - $29.00 per hour. This is an OPEIU 174 union represented role.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Warner Bros. Discovery, a premier global media and entertainment company, offers audiences the world's most differentiated and complete portfolio of content, brands and franchises across television, film, streaming and gaming. The new company combines WarnerMedia's premium entertainment, sports and news assets with Discovery's leading non-fiction and international entertainment and sports businesses.