Executive Assistant IV, Domestic Distribution

Warner Media, LLC.; Burbank (CA); On-site; USD 58,000 - 107,000; Full time

Benefits offered by this job

Health insurance coverage

Employee wellness program

Life and disability insurance

Retirement savings plan

Paid holidays and vacation

Job summary

Warner Bros. Discovery in California is seeking an experienced Executive Administrative Assistant to support the President, Global Distribution, and manage complex calendars, travel, and communications.

You will prepare materials, coordinate priorities, and collaborate with Distribution leadership to drive key projects and presentations while maintaining secure, organized offices and data.

Qualifications

• Bachelor’s degree or equivalent experience in related field required.
• High proficiency in Microsoft Excel, Word, PowerPoint and Outlook required.
• At least 3+ years of administrative experience supporting a high-level executive
• Strong communication, interpersonal, problem-solving, and presentation skills required.
• Strong administrative, analytical, quantitative, and strategic-thinking skills required.
• Previous studio experience preferred with theatrical distribution strongly preferred
• Ability to distill complex information into clear and concise communication
• Ability to travel and work overtime as needed
• General Office Activities - Walking, Talking, Standing, Sitting, Typing, and etc.

Responsibilities

• Provides high-level administrative support to the President, including complex calendar management, meeting coordination, travel arrangements, expense reports, office supplies, and day-to-day office operations.
• Serves as a key point of contact for the President’s office; manages a high volume of incoming communications, screens and redirects inquiries, drafts correspondence and emails, and ensures timely follow-up on priority matters.
• Coordinates meetings, agendas, materials, reports, matrices, and presentations, ensuring information is organized, accurate, and prepared in advance for executive review.
• Partners closely with Theatrical Distribution management and internal teams to coordinate interdepartmental projects, track follow-ups, and support ongoing business needs.
• Maintains awareness of domestic theatrical distribution priorities, industry practices, trends, and developments to help anticipate executive needs and support informed decision-making.
• Provides targeted reporting, research, and analytical support by organizing financial, operational, and industry information; preparing summaries and materials; and coordinating follow-ups with executives and team members.
• Supports the President and Distribution Senior Leadership Team by preparing materials, coordinating priorities, and helping manage business operations related to feature-film releases.
• Assists with tracking, compiling, and summarizing key industry and exhibition company information, including financial and operational updates, for executive reference.
• Prepares polished PowerPoint presentations, Excel reports, briefing materials, and executive-ready documents that clearly communicate relevant updates, findings, and recommendations.
• Maintains organized files, reports, archives, email folders, and shared materials using Microsoft Office applications, OneDrive, and Outlook, ensuring information is accessible, current, and handled securely.

Skills

Executive support

Excel

PowerPoint

Outlook

Communication skills

Problem solving

Presentation skills

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Word

OneDrive

Office 365

Job description

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your Role

• Reporting to the President, Global Distribution, this role provides high-level executive administrative support, serving as a trusted point of contact and helping ensure the office runs smoothly and efficiently. The position manages priorities, coordinates communication, supports scheduling and day-to-day business needs, and handles sensitive information with the highest level of discretion and confidentiality.

Your Role Accountabilities

• Provides high-level administrative support to the President, including complex calendar management, meeting coordination, travel arrangements, expense reports, office supplies, and day-to-day office operations.

• Serves as a key point of contact for the President’s office; manages a high volume of incoming communications, screens and redirects inquiries, drafts correspondence and emails, and ensures timely follow-up on priority matters.

• Coordinates meetings, agendas, materials, reports, matrices, and presentations, ensuring information is organized, accurate, and prepared in advance for executive review.

• Partners closely with Theatrical Distribution management and internal teams to coordinate interdepartmental projects, track follow-ups, and support ongoing business needs.

• Maintains awareness of domestic theatrical distribution priorities, industry practices, trends, and developments to help anticipate executive needs and support informed decision-making.

• Provides targeted reporting, research, and analytical support by organizing financial, operational, and industry information; preparing summaries and materials; and coordinating follow-ups with executives and team members.

• Supports the President and Distribution Senior Leadership Team by preparing materials, coordinating priorities, and helping manage business operations related to feature-film releases.

• Assists with tracking, compiling, and summarizing key industry and exhibition company information, including financial and operational updates, for executive reference.

• Prepares polished PowerPoint presentations, Excel reports, briefing materials, and executive-ready documents that clearly communicate relevant updates, findings, and recommendations.

• Maintains organized files, reports, archives, email folders, and shared materials using Microsoft Office applications, OneDrive, and Outlook, ensuring information is accessible, current, and handled securely.

Qualifications and Experience

• Bachelor’s degree or equivalent experience in related field required.

• High proficiency in Microsoft Excel, Word, PowerPoint and Outlook required.

• At least 3+ years of administrative experience supporting a high-level executive

• Strong communication, interpersonal, problem-solving, and presentation skills required.

• Strong administrative, analytical, quantitative, and strategic-thinking skills required.

• Previous studio experience preferred with theatrical distribution strongly preferred

• Ability to distill complex information into clear and concise communication

• Ability to travel and work overtime as needed

• General Office Activities - Walking, Talking, Standing, Sitting, Typing, and etc.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $57,760.00 - $107,268.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.