Publications Operations Associate

AbbVie; South San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Bonus potential

Job summary

The candidate should have at least 2 years in data entry or clerical roles, be detail-oriented, and proficient with Microsoft Office, SharePoint, and Datavision. This on-site role in South San Francisco offers a comprehensive benefits package.

Qualifications

• High School Diploma required.
• Associate or bachelor’s degree in health-related, business and/or finance field preferred.
• At least 2 years of experience in data entry, clerical, document specialist, or reconciliation role.
• Project management, strong communication, and relationship management skills are essential.
• Ability to manage multiple projects concurrently with attention to detail in a quality/compliance environment.

Responsibilities

• Intake IIS and PAA publications with study management and route submissions for approval in Datavision.
• Intake publications from licensing partners and route submissions for approval in Datavision.
• Coordinate Author Master Agreements with external authors and track expirations.
• Create Datavision records for agency partners.
• Monitor Datavision inbox, triage issues, and escalate as needed.
• Intake requests to create QR codes for congress posters and share with writers.
• Access and distribute contracts and study documents on request.

Skills

Data entry

Project management

Communication

Relationship management

Detail-oriented

Microsoft Office

SharePoint

Customer support

Time management

Education

Associate degree

Bachelor’s degree

Tools

Datavision

SharePoint

Database tools

Microsoft Office

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

The Pubs Ops Associate is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Routing and follow up for Investigator Initiated Study (IIS), Licensing partner (LP) and Pre-approval Access (PAA) publications, 2) Creation, tracking, and documenting Author Master Agreements (AMA), 3) Author Debarment checks, and congress calendar creation and maintenance.

Responsibilities

• Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system
• Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision
• Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements in the electronic system; and tracks status, including upcoming expirations
• Creates Datavision records for agency partners to support publication workflow tracking and management
• Monitors the Datavision support inbox; triages and resolves technical and user issues in a timely manner; escalates to the software support team as needed; and tracks issues through resolution
• Intakes requests to create QR codes for congress poster presentations and shares them with the appropriate medical writers and agency teams
• Access and distributes contracts and study documents upon request

Qualifications

• Required Education: High School Diploma
• Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
• Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role.
• Must have demonstrated ability in project management skills, effective communication, and relationship management abilities.
• Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines.
• Must have attention to detail along with an understanding of the quality/compliance environment.
• Customer support focused expertise is highly desirable.
• Ability to manage internal and external relationships effectively and independently.
• Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html