Publications Operations Associate

ABBVIE; Irvine (CA); On-site; USD 59,000 - 104,000; Full time

Job summary

AbbVie is seeking a Pubs Ops Associate to provide operational support to the Global Scientific Publications team in Irvine. You will route IIS, LP and PAA publications, manage AMA documents, and ensure proper author debarment checks and congress calendar maintenance.

The role emphasizes cross-functional collaboration, attention to detail, and timely processing of publications and agreements, with a strong emphasis on compliance and data integrity.

Qualifications

• High School Diploma required.
• Associate or bachelor’s degree in health-related, business and/or finance field preferred.
• At least 2 years of data entry, clerical, document specialist, or reconciliation experience.
• Strong project management, communication, and relationship management skills.
• Process oriented with ability to manage multiple projects and deadlines.
• Attention to detail with quality/compliance focus.
• Customer support experience is desirable.

Responsibilities

• Intakes IIS and PAA publications with study management and routes submissions for approval via Datavision.
• Intakes publications from licensing partners and routes for approval via Datavision.
• Coordinates Author Master Agreements with external authors and tracks expirations.
• Creates Datavision records for agency partners to support workflow tracking.
• Monitors Datavision support inbox and triages issues; escalates as needed.
• Intakes requests to create QR codes for congress posters and shares with writers and agency teams.
• Distributes contracts and study documents upon request.

Skills

Data Entry

Clerical Work

Project Management

Communication

Detail-Oriented

Education

High School Diploma

Associate or Bachelor’s in health/ business/ finance

Tools

Microsoft Office

SharePoint

Datavision

Document Management Systems

Job description

• Compensation: USD 58,656 - USD 103,500 - yearly

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

The Pubs Ops Associate is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Routing and follow up for Investigator Initiated Study (IIS), Licensing partner (LP) and Pre-approval Access (PAA) publications, 2) Creation, tracking, and documenting Author Master Agreements (AMA), 3) Author Debarment checks, and congress calendar creation and maintenance

Responsibilities

• Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system
• Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision
• Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements in the electronic system; and tracks status, including upcoming expirations
• Creates Datavision records for agency partners to support publication workflow tracking and management
• Monitors the Datavision support inbox; triages and resolves technical and user issues in a timely manner; escalates to the software support team as needed; and tracks issues through resolution
• Intakes requests to create QR codes for congress poster presentations and shares them with the appropriate medical writers and agency teams
• Access and distributes contracts and study documents upon request

Qualifications

• Required Education: High School Diploma
• Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
• Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role.
• Must have demonstrated ability in project management skills, effective communication, and relationship management abilities.
• Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines.
• Must have attention to detail along with an understanding of the quality/compliance environment.
• Customer support focused expertise is highly desirable.
• Ability to manage internal and external relationships effectively and independently.
• Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

This job is eligible toparticipate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless and until paid andmay bemodified at the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.