Publications Director, Cooperative Research Program

ViziRecruiter,LLC.; Washington (Washington County); Hybrid; USD 105,000 - 164,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan

Paid holidays

Hybrid work environment

Job summary

The National Academies of Sciences, Engineering, and Medicine seeks an Executive Editor to direct major publication activities, manage staff and vendors, and guide high-volume editorial production for digital and print content.

You will apply AI-enabled tools with governance, ensure accessibility and privacy compliance, mentor teams, and report to senior leadership in a hybrid work environment.

Qualifications

• Bachelor's degree in English, Journalism, Communications, or related field.
• Eight years of professional publishing experience, with four in supervision.
• Comprehensive knowledge of publishing workflows and accessibility standards.
• Experience with AI-enabled publishing technologies and governance.

Responsibilities

• Directs production of publications and oversees office workflow and schedules.
• Leads staff recruitment, training, development, mentoring, and performance reviews.
• Establishes editorial policies, ensures copyright compliance and accessibility.
• Communicates policies to authors, reviewers, and members; monitors standards.
• Oversees vendor services and budgets; manages contracts and procurement.

Skills

Editorial management

Scholarly publishing

Project leadership

AI publishing tech

Education

Bachelor's Degree in English, Journalism, Communications, or related field

Tools

Editorial systems

Content management systems

Job description

Introduction

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Overview

Requisition Number: R0002770
Responsible for publishing the organization's books, journals, magazines, and other content products, both digital and print. Duties are significant in scope, of high volume, and highly complex and technical in nature. Manages in-house staff and oversees services provided by vendors. Determines composition, design and graphics requirements and directs writers, editors, graphic artists, and production activities. Responsible for manuscript preparation and production in accordance with style specification and quality standards.
Incumbent directs the planning, execution, and staffing of major publication activities of significant breadth and complexity. Responsible for managing (directly or indirectly) a major unit's publishing efforts. Incumbent brings industry-level expertise to function and provides innovative solutions to complex functional problems to impact success. Oversees the adoption of emerging publishing technologies, according to institutional policies, including artificial intelligence (AI)-enabled editorial and production tools, ensuring appropriate transparency, accountability, quality control, copyright compliance, privacy protections, and ethical safeguards. Incumbents have supervisory responsibility for staff, establishes policies and procedures to ensure the effective and efficient operation of assigned functions, and is accountable for the performance and results of the team.
Incumbent directs the planning, execution, and staffing of major publication activities of significant breadth and complexity. Has complete authority to take whatever action deemed advisable or necessary and is typically responsible for managing (directly or indirectly) all of a major unit’s publishing efforts. Incumbents bring industry-level expertise to function and provide innovative solutions to complex functional problems to impact success. Incumbent has full supervisory responsibility for staff, establishes policies and procedures to ensure the effective and efficient operation of assigned functions, and is accountable for the performance and results of the team.
Incumbent directs the planning, execution, and staffing of major publication activities of significant breadth and complexity. Has complete authority to take whatever action deemed advisable or necessary and is typically responsible for managing (directly or indirectly) all of a major unit’s publishing efforts. Incumbents bring industry-level expertise to function and provide innovative solutions to complex functional problems to impact success. Incumbent has full supervisory responsibility for staff, establishes policies and procedures to ensure the effective and efficient operation of assigned functions, and is accountable for the performance and results of the team.

Responsibilities

1. Directs, plans, and oversees production of publications. Oversees office workflow and production schedules.
2. Recruits, trains, and manages staff and arranges for supplemental services as needed. Provides leadership, mentoring, and guidance. Conducts workforce and staff development planning. Develops employees to successfully perform current responsibilities and supports development of staff for future roles. Cultivates a work environment that fosters teamwork. Interprets and ensures consistent application of organizational policies. Initiates personnel actions, including performance and compensation reviews and disciplinary actions.
3. Establishes and implements editorial and production policies, standards, and procedures. Determines appropriate level of editing and design for publications. Evaluates emerging industry practices and technologies and updates organizational standards as appropriate. Ensures transparency, accountability, confidentiality, bias mitigation, copyright compliance, and adherence to organizational standards for publication ethics.
4. Communicates with and provides guidance to staff, authors, reviewers, and National Academies' members regarding manuscript and publication processing policies, procedures, and status. Ensures that published materials conform to National Academies' and TRB's standards and fulfill contractual funding and delivery requirements.
5. Oversees purchasing of vendor services, ensuring quality of work and competitive pricing, fulfillment of contractual requirements, and management of related contracts.
6. Performs a variety of complex editorial duties. May serve as chief editor or editor on a variety of publications and content products.
7. Prepares reports and statistics and provides analyses to senior management. Uses publication performance indicators and other quantitative and qualitative information to evaluate effectiveness and inform decision-making.
8. Oversees granting of permissions.
9. Identifies, recommends, and implements new technology and standards, as appropriate.
10. May manage financial aspects of publications. Oversees financial operations and budgets and ensures budgetary parameters are adhered to. Develops financial projections and evaluates operational efficiencies to support strategic publishing objectives
11. May oversee related areas such as electronic publishing, web publishing, content management systems, digital preservation, and accessibility activities and dissemination and marketing of publishing products.
12. Ensures publications and digital products comply with applicable accessibility requirements and best practices, including Section 508, WCAG standards, accessible document design, EPUB accessibility requirements, and evolving industry standards. Establishes quality-control procedures to ensure content is accessible to diverse audiences, including users of assistive technologies.
13. Supports organizational goals related to open science, public access, transparency, and dissemination of research outputs. Ensures compliance with applicable sponsor and organizational requirements related to public access, data sharing, and scholarly communication.

NONESSENTIAL JOB DUTIES
Related duties and special projects, as assigned.

Requirements

Required Knowledge, Skills, and Abilities: Comprehensive knowledge of publishing, editorial management, scholarly communication, research dissemination, and production operations.
Substantial knowledge of:

• Editorial, production, and publication workflows for digital and print publication.
• Publication ethics and reproducibility requirements.
• Accessibility standards and best practices for digital and print publishing, including Section 508 compliance, WCAG standards, accessible document design, and inclusive publishing principles.
• AI-enabled publishing technologies and their appropriate application within editorial, peer review, production, and dissemination workflows.
• Ability to develop governance frameworks that address quality assurance, ethics, copyright, privacy, transparency, and risk management.
• Digital publishing workflows, metadata standards, content management systems, digital asset management, search optimization, analytics, and multi-format content delivery.
• Artificial intelligence and automated publishing technologies, including appropriate applications, governance frameworks, risk management, quality assurance practices, copyright considerations, privacy protections, and ethical safeguards.
• Copyright, permissions, licensing and intellectual property management.
• Open science, public access requirements, and evolving trends in scholarly publishing.
• Ability to analyze publishing performance metrics and use data to improve operational effectiveness and publication impact.

Demonstrated ability to:

• Solve problems of variety and complexity using originality and ingenuity.
• Serve as a resource to others in the resolution of complex problems and issues.
• Operate using substantial latitude for independent judgment and action.
• Work in complex environments with a high degree of organizational effectiveness.
• Work successfully in a team environment and to form and maintain effective teams.
• Develop relationships with co-workers and employees in other National Academies' departments through effective communication.
• Excellent written and verbal communication skills with a proven ability to effectively interact with all levels of employees. Excellent project management skills. Excellent negotiation skills.

Minimum Education/Training Requirements: Bachelor's Degree in English, Journalism, Communications, or related field, or equivalent knowledge.
Minimum Experience: Eight years of related professional experience, four of which were in a supervisory/management capacity.
Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to Executive Editor or other Director. Independently establishes goals and objectives. Supervises staff and freelance personnel.

Compensation & Benefits: An estimated compensation range for this position is $105,230 - $164,420. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please clickhere.

Work Environment:Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.