Publication Manager

Costello Medical, Inc.; Town of Boston (NY); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Profit share

Hybrid work

Vacation 23–27 days

Flexible hours

Private medical/dental insurance

401k with employer match

Education funding & study leave

Sabbaticals

Company-sponsored social activities

Job summary

Costello Medical, Inc. is seeking an experienced Publication Manager to lead publications projects in our US team. You will guide client strategy, manage project timelines, and contribute to scientific writing across multiple programs.

You will mentor colleagues, review work, and support business development activities, including proposals and pitches to expand client relationships in Boston and New York.

Qualifications

• 3+ years of publications experience at a medical writing agency, including leading a publications account.
• Degree level or higher in a scientific discipline (minimum GPA 3.3).
• Strong scientific writing and data presentation skills; proficient in Excel, PowerPoint and Word.

Responsibilities

• Lead delivery of publication and medical communications projects from planning to completion.
• Provide strategic guidance to clients and manage project teams to ensure timely delivery.
• Contribute to scientific writing, review colleagues' work, and support business development.

Skills

Publications management

Scientific writing

Client relationships

Project management

Industry trends

Mentorship

Stakeholder communication

Education

Science degree (BST/BS/PhD or equivalent)

Tools

Microsoft Excel

PowerPoint

Microsoft Word

Job description

Role Summary

• Responsibilities: You will take a leading role across a variety of medical communication projects, ensuring that projects are delivered to an exceptionally high standard
• Salary: $110,000 to $120,000 per annum, depending on your previous experience
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance, private medical and dental insurance, 401K plan with up to a 5% employer contribution, life insurance, full funding and study leave for external training and more
• Role Type: Full-time, permanent
• Start Date: The role will ideally commence in August, however we have monthly start dates available. You will be asked to state your availability on your application form
• Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
• Location: This role is available in our Boston, MA and New York, NY offices

About the Role

Due to continued growth and increasing demand from both new and existing clients, we are looking for an experienced publications professional to join our Medical Communications team as a Publication Manager.

This is an exciting opportunity to make a meaningful impact within a growing business. As one of our senior publications specialists in the US, you will help shape projects, build lasting client partnerships, contribute to business growth, and play a key role in the continued expansion of our Medical Communications offering.

As a Publication Manager, you will lead the delivery of publication and medical communications projects from planning through to completion. You will provide strategic guidance to clients, manage project teams, oversee timelines and quality, and ensure deliverables are completed to an exceptional standard. Alongside project leadership, you will contribute to scientific writing, review colleagues' work, provide mentorship and feedback, and support business development activities, including proposal writing, pitching for new work, and identifying opportunities to expand our client relationships.

You will be based in our Boston office, established in 2020, or our New York City office, established in 2025. Joining our growing US team offers the unique opportunity to help shape the future of our business in the region, while benefiting from the support, expertise, and proven success of our established teams across the UK and Asia. You will work closely with experienced leaders and colleagues across our global business and will have access to excellent opportunities for professional development and career progression.

About You

• At least 3 years of professional experience in publications at a medical writing agency, including leading a publications account
• A degree level or higher qualification in a scientific discipline (minimum GPA 3.3). We welcome applications from candidates with a diverse range of specialisms, including but not limited to biology, chemistry, pharmacy and medicine
• Strong scientific writing and data presentation skills, including the ability to use Excel, PowerPoint and Word effectively and efficiently, to produce a professional, high standard of work
• A proven ability to build as well as manage robust and sustainable client relationships
• Project management skills sufficient to enable timely project delivery that meet or exceed client expectations
• Ability and desire to keep abreast of key industry trends with the potential to inform team or company strategy
• Approachability and availability to those you manage with a view to supporting or guiding their growth within the company

What We Offer

• $110,000 to $120,000 per annum, depending on your previous experience, as well as a discretionary profit share bonus paid twice per year. We have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiations
• 23 days vacation leave increasing by 1 day each year to a maximum of 27 days. 6 public holidays plus 1 floating vacation day to use on a holiday of your choosing
• Flexible working hours and the chance to work from home for up to half of your working time
• Private medical insurance with a company contribution, as well as dental and vision cover, and life insurance
• Retirement savings via a 401k plan with up to a 5% employer match
• Paid funding for external education, and study leave
• Paid sabbaticals based on length of service
• Regular company-funded social activities

Hybrid Working Policy: We believe that having face‑to‑face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2‑week rolling period.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide.

We welcome applications from international candidates, but we cannot provide visa sponsorship for working visas. Therefore, you must have the right to work in the US independently from the company. However, we do consider those on a temporary visa, such as an OPT visa.