Public Works Operations Manager

St. Cloud State University; Saint Cloud (MN); On-site; USD 30,000 - 55,000; Full time

Benefits offered by this job

Health Insurance (choice of plans)

Dental Plan

Vision Plan

Life Insurance

AD&D

Basic LTD

Bus pass & transit incentives

Employee Assistance Program

Making Life Easier Program

Job summary

King County is seeking an Administrative Specialist III to oversee supplies, inventory, and equipment for Jail Health Services. The role involves training staff, distributing workload, and ensuring quality and timely completion of tasks. Cross-training across payroll and related duties is expected.

The position requires strong office skills, proficiency in Microsoft Office, and the ability to manage complex data and contracts. Regular daytime schedules with some evening shifts may apply.

Qualifications

• Working knowledge of general office policies, principles and practices.
• Demonstrated knowledge of accounting procedures and mathematics.
• Demonstrated knowledge of rules, regulations, codes, laws, policies, procedures, and ordinances related to procurement and management of supplies/equipment.
• Demonstrated ability to communicate effectively, both orally and in writing.
• Demonstrated supervisory and training abilities.

Responsibilities

• Serve as Lead for supplies/inventory/equipment functions, distribute workload, and monitor quality.
• Interpret policies and provide authoritative program information to customers.
• Research and summarize technical information and make recommendations.
• Organize data sources (Excel, Access) including contracts, budgets, payroll, inventory and service history; perform basic analytics.
• Maintain stock of medical and office supplies and monitor inventory.

Skills

Office policies

Microsoft Office

Typing

Accounting procedures

Procurement knowledge

English grammar

Communication skills

Supervisory skills

Research/analysis

Training & delegation

Tools

Excel

Access

Job description

Description

The person selected for this Administrative Specialist III position will oversee and coordinate supplies, inventory, and equipment functions for Jail Health Services using independent judgment under limited supervision. The incumbent will train, distribute work, and provide direction to co-workers, and will monitor their progress as well as the quality and completion of work. The incumbent will also cross-train and back up other Administrative Specialist III personnel working in Jail Health Services, for example, for payroll functions.

2009 hourly rates for this position are pending contract ratification.

The person selected for this position will be required to work Sunday through Thursday or Tuesday through Saturday from 7:00a.m. to 3:30p.m. Some occasional evening shifts may be required.

This position will have split days between KCCF (downtown Seattle) and RJC (Kent).

Examples of Duties

• Serve as Lead for supplies/inventory/equipment functions for Jail Health Services, and distribute work load among other office employees, provide direction and training and monitor the quality and completion of work. Plan work organization, approve leaves, establish work methods, recommend changes in work load and procedures, participate in employee selection process, and provide input on the performance of co-workers.
• Interpret established policies, procedures, regulations, internal data, and other requirements in order to provide authoritative program-specific information to customers (e.g., managers, vendors, section employees).
• Research and summarize specialized or technical information from varied sources (e.g., about needed product/equipment specifications or product/equipment options), and make recommendations.
• Organize, oversee, establish and maintain data sources (e.g., using Excel, Access, and so on) that may include contracts, budgets, payroll, inventory, warranty and service history, and/or other records. Perform basic analytical functions, and summarize complex data into easily text and graphic forms.
• Maintain sufficient stock of needed medical and office supplies. Perform inventory monitoring/reconciliation activities.
• Stock supply rooms/areas (including supply outstations and medical rooms, among others).
• Monitor existing medical/dental equipment, and arrange for repair/replacement, as indicated, following standard procedures.
• Compose, draft, summarize, prepare, proofread and/or edit documents, forms, contracts, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures. (Will include creation of entirely new forms)
• Perform financial, payroll or other financial/numeric work requiring the application of accepted bookkeeping or basic accounting methods and applications.
• Schedule meetings and maintain calendars for organizational unit/program.
• Perform other duties as assigned.
• Transport medical and office supplies to and from the Regional Justice Center and King County Correctional Facility as needed.

Qualifications

• Working knowledge of general office policies, principles and practices
• Demonstrated knowledge and proficiency using Microsoft Office applications
• Demonstrated keyboarding skills
• Demonstrated ability to operate standard office equipment that may include personal computer, mainframe terminal, copier, fax machines, mobile phones/devices, pagers, and multi-line telephones
• Demonstrated knowledge of accounting procedures and mathematics
• Demonstrated knowledge of rules, regulations, codes, laws, policies, procedures, and ordinances corresponding to procurement and management of supplies/equipment
• Demonstrated ability to employ proper English grammar, usage and spelling
• Knowledge of conflict resolution techniques
• Interpersonal and human relations skills
• Demonstrated analytical and problem solving skills
• Demonstrated ability to communicate effectively, both orally and in writing
• Demonstrated skill in following oral and written instructions and in following through on assignments
• Demonstrated organizational and supervisory skills
• Demonstrated technical writing skills
• Demonstrated customer service skills - in person and via telephone (discretion, patience, etiquette, professionalism)
• Negotiation skills (using tact, diplomacy and persuasion)
• Demonstrated ability to provide training, work direction and delegation of work assignments to other administrative support staff.
• Demonstrated initiative and accountability skills for work product or service of sensitive matters
• Demonstrated ability to prioritize work load for self and assigned staff, and in adapting to changes in work load demand.
• Demonstrated skill in conducting research on a specific work assignment
• Demonstrated ability to maintain confidentiality according to department guidelines and applicable laws.
• Demonstrated ability to lift 50 pounds and to push/pull carts with 75 pounds of supplies/equipment on them
• Possess a valid WA state Driver's License

Necessary Special Requirements

• The selected candidate will be required to pass a thorough background investigation and a pre-employment physical that assess your ability to perform job functions.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Supplemental Information

This position is represented by IFPTE, Local 17 and is classified as an Administrative Specialist III. Union membership is required within 30 days.

This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information about our selection process, please refer to: http://www.kingcounty.gov/healthservices/health/jobs/hiring.aspx

Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

County Paid Benefits Include

• Health Insurance (choice of several plans)
• Dental Plan
• Vision Plan
• Life Insurance -- lump sum equal to annual base salary
• Accidental Death and Dismemberment (basic and enhanced)
• Basic Long Term Disability (LTD) -- replaces 60% of earnings after 180-day waiting period
• Bus pass and other alternative transportation incentives
• Employee Assistance Program
• Making Life Easier Program

Retirement

Employees are covered under retirement plans provided through the Washington State Department of Retirement Systems and are covered by Social Security.

Holidays

10 paid holidays per year plus 2 additional floating holidays administered through the vacation plan.

Leave accruals will be pro-rated for employees assigned less than a full-time FTE.

Vacation With Pay

Hire date through end of year 5: accrual at 12 days per year (available after first 6 months of employment)

• Beginning of year 6: accrual at 15 days per year
• Beginning of year 9: accrual at 16 days per year
• Beginning of year 11: accrual at 20 days per year
• Beginning of year 17: accrual at 21 days per year
• Beginning of year 18: accrual at 22 days per year
• Beginning of year 19: accrual at 23 days per year
• Beginning of year 20: accrual at 24 days per year
• Beginning of year 21: accrual at 25 days per year
• Beginning of year 22: accrual at 26 days per year
• Beginning of year 23: accrual at 27 days per year
• Beginning of year 24: accrual at 28 days per year
• Beginning of year 25: accrual at 29 days per year
• Beginning of year 26: accrual at 30 days per year

Sick Leave

Sick Leave is accumulated at the rate of one day per month. There is no restriction on the amount of sick leave that can be accumulated and carried over to subsequent years. At retirement an employee will be paid 35% of their unused, accumulated sick leave. Non-represented employees and employees in certain bargaining units will receive this benefit as a payment to a VEBA account, which pays for post-retirement health benefits on a pre-tax basis.

Other Leaves Include

• Bereavement Leave (up to 3 days/year)
• Military Leave
• Family Medical Leave
• King County Medical Leave
• Jury Duty Leave
• Organ Donor Leave
• Executive Leave (for eligible FLSA-exempt employees)

Voluntary Benefits

• Deferred Compensation Plan (no employer match) IRS 457 Plan
• Enhanced Long Term Disability -- reduce waiting period/increase monthly
• benefit
• Additional Life Insurance -- 1 to 4 times your base annual salary for yourself and 50% of your enhanced amount for your spouse/domestic partner; and $10,000 for each child
• Additional Accidental Death and Dismemberment coverage for employee and family
• Credit Union membership
• Flexible Spending Accounts - Health and Dependent Care
• HRA Voluntary Employee Beneficiary Association (VEBA) Trust upon retirement

NOTE

This is a general description of the benefits offered through employment with King County, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs or official plan documents will prevail.