Public Works Budget Coordinator

weldgov; Greeley (CO); On-site; USD 32,000 - 42,000; Full time

Job summary

Weld County Public Works is seeking a Budget Coordinator to support budget submittals for ten divisions and the department. You will work directly with the Public Works Director, deputies, managers, and supervisors to organize data and keep the budget book up to date.

The role also covers accounts payable, reconciliation, and inventory tasks, requiring proficiency with Accela, Workday, Cartegraph, Excel and Word. A strong attention to detail and communication skills are essential.

Qualifications

• Four years' experience of increasingly responsible job-related duties.
• Or Any equivalent combination of education and experience that will provide the necessary skills.

Responsibilities

• Budgetary - budget submittal for ten division budgets including the overall departmental budget; organize data and update budget spreadsheets for submission to Finance.
• Accounts Payable - enter requisitions for bids and contract renewals/extensions; process payments and journal entries.
• General - coordinate annual inventory, research discrepancies, enter contract and material information into cost accounting system, assist with annual material bids and LTAP training.
• Reconciliation/Deposit - reconcile credit card statements, deposit funds weekly, maintain transaction files and update fuel and fee income reports.
• Accounts Receivable - prepare AR invoices for culverts and annual maintenance per agreements; track receivables.
• Other Duties as Assigned - order supplies, assist with main department phone line and walk-in traffic.

Skills

Budgeting

Analytical thinking

Communication

Education

High School Diploma/GED

Bachelor's degree in accounting or business administration with emphasis in accounting

Tools

Accela

Workday

Cartegraph

Excel

Word

Job description

Compensation Range

$32.02 - $41.63 --

Job Description Summary

Join the Public Works team as a Budget Coordinator and play a hands‑on role in shaping our financial planning and annual materials bids.

Position is Open Until Filled. --

Job Description

Budgetary - 35%

This position works directly in conjunction with the Public Works Director, deputy directors, managers, and division supervisors for budgetary submittal of ten separate division budgets including the overall departmental budget. This includes equipment replacement and the Public Works annual budget book. Determine deadlines and arrange budget meetings, organize data, and update budget spreadsheets for submission to the Finance Department.

Accounts Payable - 35%

This position requires the use of multiple computer programs including Accela, Workday, Word, Excel, and Cartegraph. Enter requisitions for all bids and contract renewals/extensions. Responsible for payments including scanning invoices for payment. Responsible for journal entries to invoice other County departments.

General - 10%

Troubleshooting skills required for this position. Coordination of annual inventory between multiple programs. Research discrepancies between on‑hand inventory totals and year end physical counts. Enter contract and material information into cost accounting system. Assist with the preparation of annual material bids and prepare memos for Purchasing Department. Coordinate and track training efforts related to LTAP classes for Road Scholar 1 and Supervisory Skills. Manage procedures for employees regarding travel and registration efforts.

Reconciliation / Deposit - 10%

Reconciler for all Public Works purchase cards by reviewing transactions weekly and reconciling credit card statements at the end of each month, including maintaining a monthly transaction file. Deposit monies received for ROW, oil rig permits, and transport permits on a weekly basis, including running reports to verify totals on a weekly and monthly basis. Prepare and reconcile monthly fuel spreadsheet to track deliveries and processes individual fuel invoices for employees when fuel site is down. Update Monthly Fee Income Report which accounts for monies for access, ROW, transport, oil rig, and grading permits. Prepare annual Oil Rig Move Trust Fund for submittal to the Finance Department showing expenditures and revenues received each year.

Accounts Receivable - 5%

Prepare Accounts Receivable invoices as well as invoices for culverts, and annual maintenance for towns per agreements. Track and monitor the status of these receivables.

Other Duties as Assigned - 5%

Responsible for ordering supplies for all divisions as needed. Assist with callers from main department phone line. Assist with walk‑in traffic as a backup.

Required for All Jobs

Performs other duties as assigned

Complies with all policies and standards

Required Qualifications

Required Education

High School Diploma/GED

Required Work Experience

Four years' experience of increasingly responsible job-related duties.

Or Any equivalent combination of education and experience that will provide the necessary skills.

Preferred Education

Bachelor's degree in accounting or business administration with emphasis in accounting.

Preferred Work Experience

Some level of local government experience, familiarity with Cartegraph, with knowledge of oil and gas industry.

Licenses and Certifications

Valid regular Colorado driver's license by the employment start date and maintain a valid license for the duration of employment.

Knowledge, Skills and Abilities

• Ability to compute rate, ratio, and percent.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Considerable knowledge of budgeting and fundamental accounting practices and methods including financial reporting, accounts payable, accounts receivable, payroll.

Candidate Requirements

• Candidate must pass background check prior to employment start date.
• Candidate must pass a substance use screening prior to employment start date.
• Candidate must pass a physical demands evaluation post offer screen compatible to this position.

Phycical Requirements

Phycical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, controls, or equipment, reach with hands and arms, talk, and hear. The employee frequently is required t