Public Works Administrative Assistant

Firstservice-Residential; Haines City (FL); Presencial; USD 32.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free gym access

Swimming pools

Descripción de la vacante

FirstService Residential is seeking an administrative assistant to support the Public Works Department. The role involves handling front office tasks, managing records, coordinating meetings, and assisting residents with inquiries.

The position requires bilingual communication skills, strong Microsoft Office proficiency, and the ability to multitask under pressure. Regular hours are Monday through Friday with potential for additional duties as needed to support the Poinciana community.

Formación

• Must be bilingual with excellent written and spoken communication.
• Strong proficiency in Windows and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent customer service skills.
• Ability to meet deadlines and work under pressure.

Responsabilidades

• Multitask on the phone and computer.
• Handle front office and respond to resident inquiries in a courteous manner.
• Distribute mail and keep reception area organized.
• Maintain records and files for Public Works operations.
• Create and process purchase orders as requested by Public Works Manager.
• Coordinate meetings with Supervisor and government agencies as needed.
• Online purchasing and coordination of vendor inquiries.

Conocimientos

Bilingual

Communication skills

Customer service

Deadline oriented

Herramientas

Windows

Microsoft Office

Excel

Outlook

Word

Descripción del empleo

Description

Job Overview

This position provides a wide variety of administrative and staff support services for the Public Works Department. Performs office work directly related to the Public Works Manager and the general business operations of the Public Works Department. Control of records and reports regarding Public Works operations, etc., and emergency service duties relating to the Association of Poinciana Villages.

Essential Duties & Responsibilities

• Must be able to multitask on the phone and computer.
• Work under pressure as the front office often becomes hectic.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
• Distribute Mail
• Keep area neat and efficient in its appearance and working relationship as to space given
• Must be able to assist resident inquiries by searching in the Property Appraisal sites both Polk and Osceola Counties.
• Must be able to open excavation tickets and status verification through 811 dig websites.
• Must communicate with both Counties relating signage replacement and any necessary road and sidewalk repairs.
• Follows safety procedures and maintains a safe work environment.
• Adhere to all our policies
• Must be able to drive and inspect properties as requested.
• Maintains records, files and Public Works documentation to support the Public Works.
• Creates PO as requested by the Public Works Manager.
• Search and contact vendor, per request of the Public Works Manager.
• Scan, email and report incident and accident form to the proper departments.
• Coordinate meetings with Supervisor and any governmental agencies requested.
• Online purchasing as requested by the Public Works Manager.
• Created and maintained the Public Works bid book.
• Must be able to drive and inspect properties as requested.
• Perform such additional duties and responsibilities as may be required by the department, company or the Poinciana community.

Skills & Qualifications

• Must be Bilingual. Excellent communication skills both written and oral.
• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook.
• Excellent customer service skills
• Ability to meet deadlines and work under pressure.

Physical Requirements

• Ability to workunderusualofficeconditions.
• Ability toworkatape rs on al compu ter a s w e l l a b e o n t h e phon e fo r ex t ende w ep ri ods o ofontime
• Talking on the phone for extended periods of time.
• Must be able to stand, sit, walk and occasionally climb.
• Physical demands include ability to lift to 50 lbs.
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required.

Supervisory Responsibilities

• None

Schedule

Monday – Friday 7:00AM- 3:30PM

Additional Information

• Property specific perks (free access to gym, swimming pools)

Compensation

TBD

What We Offer

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.