Public Relations and Development Assistant

Liberty ARC; City of Amsterdam (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Liberty ARC is seeking a Public Relations and Development Assistant to handle the administrative operations of the department, including gift processing, donor acknowledgment, and donor database management. You will support grant applications and public relations efforts while providing administrative support to the Director.

Responsibilities include coordinating fundraising events, soliciting donors, managing the annual campaigns, and producing donor communications.

Qualifications

• Associates degree required. A concentration in Public Relations, Communications, Marketing or related field is preferred.
• 2 years of experience in nonprofit fundraising, marketing, or related field is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Working knowledge of Adobe Suite and a development database is preferred.
• Excellent organizational skills required and demonstrated ability to balance multiple priorities
• Strong attention to detail required and a positive, customer-service approach to interacting with the public.
• Ability to take initiative, work independently on assigned projects, priorities and meet deadlines.
• Must be able to read, write and speak the English language.
• Valid NYS driver's license that meets agency standards and reliable transportation.

Responsibilities

• Coordinate all aspects of fundraising events, including but not limited to establishing a budget in conjunction with Department Director, developing a list of potential donors/sponsors, develop, arrange production & distribute solicitation materials.
• Personally, solicit donors and interact with supporters.
• Event coordination to establish and manage event action plan.
• Coordinate all aspects of the Annual Membership Campaign.
• Assist and work closely with Department Director on Agency's Annual Appeal.
• Maintain the gift entry process: check daily mail, online donations, work with business office, deposits, any and all transactions to the Foundation.
• Deliver timely acknowledgment of Liberty Foundation donations.
• Maintain overall database management; ongoing maintenance of donor records, point person for database reports and mailing lists.
• Assist Department Director with community development opportunities/Liberty ARC events/activities.
• Provide ongoing support to all other aspects of the Public Relations and Development Department.

Skills

Organizational skills

Attention to detail

Customer service

Initiative / self-motivation

Education

Associates degree

Tools

Microsoft Office

Adobe Creative Suite

Donor database

Job description

Public Relations and Development Assistant

FLSA: Non Exempt

Reports To: Stewardship & Development Manager

Physical Requirements: Normal Office Environment

Hours of Work: 37.5 Hours per week, Full-time

Job Summary: Execute the administrative operations of the Public Relations and Development Department to include gift processing, donor acknowledgement, donor database management and event coordination. Provide support for the grant application and public relations aspect of the department. Provide administrative supports to the Director.

Job Qualifications:

1. Associates degree required. A concentration in Public Relations, Communications, Marketing or related field is preferred.
2. 2 years of experience in nonprofit fundraising, marketing, or related field is preferred.
3. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
4. Working knowledge of Adobe Suite and a development database is preferred.
5. Excellent organizational skills required and demonstrated ability to balance multiple priorities
6. Strong attention to detail required and a positive, customer-service approach to interacting with the public.
7. Ability to take initiative, work independently on assigned projects, priorities and meet deadlines.
8. Must be able to read, write and speak the English language.
9. Valid NYS driver's license that meets agency standards and reliable transportation.

Major Responsibilities:

1. Coordinate all aspects of fundraising events, including but not limited to establishing a budget in conjunction with Department Director, developing a list of potential donors/sponsors, develop, arrange production & distribute solicitation materials.
2. Personally, solicit donors and interact with supporters.
3. Event coordination to establish and manage event action plan.
4. Coordinate all aspects of the Annual Membership Campaign.
5. Assist and work closely with Department Director on Agency's Annual Appeal.
6. Maintain the gift entry process: check daily mail, online donations, work with business office, deposits, any and all transactions to the Foundation.
7. Deliver timely acknowledgment of Liberty Foundation donations.
8. Maintain overall database management; ongoing maintenance of donor records, point person for database reports and mailing lists.
9. Assist Department Director with community development opportunities/Liberty ARC events/activities.
10. Provide ongoing support to all other aspects of the Public Relations and Development Department.

Disclaimer – The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.