Public Records Manager – Legislative Records & Compliance

NCSL Juvenile Justice Principles Work Group; Denver (CO); Hybrid; USD 6,800 - 12,000; Full time

Benefits offered by this job

Vacation and sick leave

Paid state holidays

Health, life, and other optional ins.

Retirement benefits

Job summary

The State of Vermont - Office of Legislative Counsel seeks a nonpartisan Public Records Officer to manage the public records function for the House of Representatives, lead a staff, and ensure production of records complies with state and federal laws.

You will supervise a team, triage requests, coordinate with requestors, apply redactions, and develop procedures for storage, retention, and release while training members and staff on records management.

Qualifications

• Nine years of professional experience with public records and records management.
• At least 2 years of supervising or managing a public records or related team.
• Alternative: two-year degree with seven years of experience and supervision.
• Bachelor's or higher degrees paired with relevant experience are acceptable.

Responsibilities

• Manage House responses to public records requests under applicable acts.
• Oversee the public records office and coordinate with staff on complex requests.
• Monitor, assign tasks, and review responses before release.
• Identify records and coordinate production with record holders to meet deadlines.
• Serve as primary contact with requestors and facilitate responses.
• Review records for redactions and exemptions and apply them prior to release.
• Search email archives for responsive communications.
• Develop procedures for storage, retrieval, and filing of records per retention schedules.
• Develop and maintain policies for public records requests.
• Collaborate with House Counsel on training for members and staff.
• Evaluate requests and make recommendations on records management.
• Respond to inquiries from legislative members, staff, and the public.
• Liaise with Leg-Tech on software and technical issues related to public records.
• Use discretion to triage confidential information.
• Monitor changes to public records laws and implement policy updates.
• Multi-task and manage long, irregular hours during sessions.

Skills

Public records management

Supervisory experience

Organization skills

Attention to detail

Education

Nine years of professional experience with public records

Associate's degree in business/public administration/program management/related field

Bachelor's degree in business/public administration/program management/related field

Advanced degree (MBA/JD) in related field

Job description

The State of Vermont - Office of Legislative Counsel seeks a nonpartisan Public Records Officer to manage the public records function for the House of Representatives, lead a staff, and ensure production of records complies with state and federal laws.

You will supervise a team, triage requests, coordinate with requestors, apply redactions, and develop procedures for storage, retention, and release while training members and staff on records management.