Public Records Deputy: Deeds & Vital Records

New Hanover County; Wilmington (NC); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

401k contributions

Retirement plan

Paid sick leave

Holidays

Parental leave

Community service leave

Education leave

Health insurance

Wellness center

Professional development

Job summary

New Hanover County seeks a customer-oriented Deputy Register of Deeds to work in the Real Estate and Vital Records departments. This role maintains the integrity of public records, ensuring accurate indexing and courteous service to the community.

The Deputy handles records including deeds, vital records, and DD214s, supports daily office operations, and must have a high school diploma with at least one year of clerical experience.

Qualifications

• High School Diploma or equivalent is required.
• Minimum of one year of clerical, data entry or related experience.
• Must be a sworn Deputy Register of Deeds within one year of employment.

Responsibilities

• Greets customers and directs them to appropriate areas for assistance.
• Records and indexes vital records, deeds of trust, and real estate documents.
• Maintains an index for county real estate transactions and public viewing access.
• Prepares and certifies birth/death certificates and marriage licenses as needed.
• Receives payments for copies, notary fees, and online requests.
• Assists with daily office activities and emergency/disaster duties.
• Swears in and certifies Notary Publics for the State of North Carolina.

Skills

Customer service

Clerical / data entry

Attention to detail

Communication

Education

High School Diploma or equivalent

Job description

New Hanover County seeks a customer-oriented Deputy Register of Deeds to work in the Real Estate and Vital Records departments. This role maintains the integrity of public records, ensuring accurate indexing and courteous service to the community.

The Deputy handles records including deeds, vital records, and DD214s, supports daily office operations, and must have a high school diploma with at least one year of clerical experience.