Public Payroll & Financial Admin Specialist

City of Pasadena, CA; Pasadena (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

The City of Pasadena seeks an Administrative Specialist to handle payroll, procurement, and admin support across multiple departments in a fast-paced public service environment.

The ideal candidate will have payroll experience in a public agency, familiarity with MOUs, and ability to manage accounting, budgeting, and vendor payments; typing test required; multiple vacancies exist in various departments.

Qualifications

• Associate's degree in administration, accounting, personnel management or equivalent.
• Five years of progressively responsible administrative, financial, or clerical experience.
• Familiarity with payroll, MOUs, and public sector policies.

Responsibilities

• Review payroll transactions for compliance with MOUs and policy; finalize time rolls and personnel actions.
• Process requisitions, purchase orders, and vendor invoices; track budgeting and funding sources.
• Maintain employee files and benefits paperwork; support HR and finance processes.
• Assist in budgeting, cost analysis and financial reporting; respond to accounting policy questions.
• Support purchasing and grant-funded initiatives and provide backup administrative support.

Skills

Payroll experience

Financial management

Administrative support

Collaboration

Education

Associate's degree

Tools

Tyler Munis

Microsoft Excel

Job description

The City of Pasadena seeks an Administrative Specialist to handle payroll, procurement, and admin support across multiple departments in a fast-paced public service environment.

The ideal candidate will have payroll experience in a public agency, familiarity with MOUs, and ability to manage accounting, budgeting, and vendor payments; typing test required; multiple vacancies exist in various departments.