Public Health Admin Assistant — Flexible Schedule

Georgia Department of Public Health; Albany (GA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Health insurance

Employee retirement plan (ERS GSEPS)

Paid holidays

Job summary

Georgia Department of Public Health is seeking an Administrative Assistant to provide comprehensive support to the District Infectious Disease Director and program staff. The role includes maintaining training records, handling invoices, and supporting data entry in EMR systems.

The position requires a high school diploma or GED with 2 years of related experience; an Associates degree or equivalent experience is preferred.

Qualifications

• High school diploma/GED and two (2) years of job-related experience.
• Associates Degree from an accredited college or university OR Two (2) years of related administrative experience.
• Ability to lift up to 25 pounds and perform routine office duties, including bending, reaching, and filing.
• Experience with Electronic Medical Record (EMR) systems and state databases.

Responsibilities

• Provides administrative support to the District Infectious Disease Director and program staff.
• Maintains employee training records and monitors completion of required mandatory trainings and certifications.
• Assists with onboarding documentation and administrative support for new employees.
• Processes purchase orders, invoices, billing documents, and payment requests in accordance with agency policies and procedures.
• Maintains billing spreadsheets and follows up with partnering agencies and vendors regarding invoices and payments.
• Orders office supplies, program materials, and equipment while maintaining inventory records.
• Assists with importing, entering, verifying, and maintaining data with EMR systems and state databases.
• Assists with preparing quarterly, annual, and ad hoc reports by compiling and organizing program data.
• Maintains confidential personnel, financial, and program records in accordance with HIPAA and Georgia Department of Public Health policies.
• Coordinates meetings, schedules appointments, prepares agendas, and distributes meeting materials.

Skills

Administrative support

Customer service

Data entry

HIPAA awareness

Communication

Microsoft Teams

Zoom

Education

High school diploma/GED

Associates degree or related administrative experience

Tools

EMR systems

Billing spreadsheets

Purchase orders

Job description

Georgia Department of Public Health is seeking an Administrative Assistant to provide comprehensive support to the District Infectious Disease Director and program staff. The role includes maintaining training records, handling invoices, and supporting data entry in EMR systems.

The position requires a high school diploma or GED with 2 years of related experience; an Associates degree or equivalent experience is preferred.