Public-Facing Planning Admin & Minutes Specialist

Cityofmuskogee; Muskogee (OK); On-site; USD 32,000 - 46,000; Full time

Job summary

The City of Muskogee is seeking a diligent Community Development Office Administrator to perform varied clerical and administrative tasks in a public-facing environment. You will manage filing, scheduling, communications, and meeting support for planning and development commissions.

Responsibilities include greeting the public, processing information requests, coordinating agendas, recording minutes, and handling budgets and purchasing under supervisor guidance.

Qualifications

• High School Diploma or equivalent with office coursework and two years in a professional office setting.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively in writing and verbally.
• Capability to handle public inquiries and maintain filing systems.

Responsibilities

• Greet and screen visitors, handle inquiries in person, by phone, and email.
• Acknowledge and file public records requests; organize incoming correspondence.
• Create, locate, and attach files to incoming communications requiring replies.
• Maintain electronic filing systems; process applications and prepare documentation.
• Prepare agendas and take minutes for commissions; coordinate meetings and travel.
• Order supplies, process purchases, and assist budget management.
• Operate office equipment and adapt to new technologies; ensure timely reporting.
• Plus other duties as assigned and maintain regular attendance.

Skills

Microsoft Office

Adobe Acrobat

Data entry

Communication

Customer service

Written communication

Typing

Stress management

Education

High School Diploma

Notary Public Certification

Tools

Electronic filing systems

Database management

Spreadsheets

Office equipment operation

Spreadsheets and word processing

Job description

The City of Muskogee is seeking a diligent Community Development Office Administrator to perform varied clerical and administrative tasks in a public-facing environment. You will manage filing, scheduling, communications, and meeting support for planning and development commissions.

Responsibilities include greeting the public, processing information requests, coordinating agendas, recording minutes, and handling budgets and purchasing under supervisor guidance.