Public Disclosure Analyst

Pierce County; Tacoma (WA); On-site; USD 70,000 - 95,000; Full time

Job summary

Pierce County seeks a detail-oriented Public Records professional to support eDiscovery and records management, collaborating with IT and legal teams. You will locate, review, and produce records in response to requests, using defensible searches of electronic records and ensuring compliant, timely responses.

The role emphasizes accuracy, discretion, and adherence to public records laws, with potential for advancement within the Finance & Enterprise Services Department.

Qualifications

• Six years of related experience, to include two years of public records work in a government agency or legal setting.

Responsibilities

• Assist with the review and processing of Public Records Requests and other requests for County records, including complex and sensitive requests requiring a high degree of discretion and confidentiality.
• Discover, locate, search, process and produce records, including Electronically Stored Information (ESI).
• Support the use of technology for Public Disclosure related functions, including searches, holds, preservation, exemptions, transfers, and production.
• Perform data searches using various eDiscovery tools. Prepare data for review by department Public Records Officers.
• Ensure timely, adequate, and organized responses in accordance with applicable regulations.

Job description

Why It's a Great Opportunity

As a member of the Public Records team, you will perform complex, specialized, and technical eDiscovery work in support of the County’s eDiscovery and records management processes. Due to the nature of this work, you’ll collaborate frequently with IT and other teams. You will research, analyze, and locate digital and hard-copy records in response to public records requests, including conducting defensible searches of electronically stored information (ESI) related to public records requests and litigation holds. Your work will play an important role in supporting public transparency and helping the community understand the work Pierce County does.

Why It's a Great Department

The Finance & Enterprise Services Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance & Enterprise Services staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management.

Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. The Finance & Enterprise Services Department is focused on creating a culture where employees can help improve service delivery to make a meaningful impact on County operations and the community. The Department leads with safety, empowerment, and collaboration to create an environment where every person can contribute, challenge ideas, and continuously improve.

Learn more about the Finance & Enterprise Services Department here.

How to be Successful in the Role

To be successful in this role, you will combine exceptional customer service with technical skills. You will effectively manage competing priorities, evaluate risks, and apply the Washington State Public Records Act and related laws to guide countywide records searches. Your understanding of quickly developing technologies in this field will further ensure your success.

Your Future in this Role

You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core Daily Responsibilities

• Assist with the review and processing of Public Records Requests and other requests for County records, including complex and sensitive requests requiring a high degree of discretion and confidentiality.
• Discover, locate, search, process and produce records, including Electronically Stored Information (ESI).
• Support the use of technology for Public Disclosure related functions, including searches, holds, preservation, exemptions, transfers, and production.
• Perform data searches using various eDiscovery tools. Prepare data for review by department Public Records Officers.
• Ensure timely, adequate, and organized responses in accordance with applicable regulations.

A classification description with a more detailed list of essential functions can be found here.

• Post-secondary education may substitute for up to four years of the required experience on a year-for-year basis.
• Six years of related experience, to include two years of public records work in a government agency or legal setting.
• A resume and cover letter are required for this position.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Our Recruitment Practices

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.

During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.

Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Our Welcoming Workplace Commitment

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.