Legal Processing Assistant 2 - District Court

Pierce County; Tacoma (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Professional development

Training opportunities

Welcoming workplace

Job summary

Pierce County District Court seeks a detail-oriented clerical professional to join our team in Tacoma, WA. This role handles records, case information, and public inquiries within a secure, professional environment.

The position emphasizes accuracy, confidentiality, and teamwork across departments, with opportunities for career growth and ongoing training within Pierce County.

Qualifications

• Graduation from high school or equivalent, AND
• At least two years of clerical experience.
• Experience in a district or municipal court or legal office and JIS computer experience preferred.

Responsibilities

• Records person and case information into DISCIS and other computer programs.
• Processes and/or prepares warrants, citations, subpoenas, summonses, motions, notices, and other legal documents.
• Constructs and maintains case files and court records on which subsequent actions must be taken.
• Files correspondence, forms, invoices, receipts, documents and case files in alphabetical or numerical order and retrieves documents and case files.
• Provides assistance to the public at the counter and on the phone involving application of the tasks in the assigned unit.

Skills

Adaptable

Multitask

Confidentiality

Oral and written communication

Interpersonal skills

Team player

Self-motivated

Education

High school diploma or equivalent

2+ years clerical experience

Experience in court/legal environment

Tools

JIS computer experience

Job description

Why It's a Great Opportunity:

The mission of Pierce County District Court, as an independent and impartial branch of government, is to promote respect for law, society, and individual rights; provide open, accessible, and effective forums for dispute resolution; resolve legal matters in a just, efficient, and timely manner; and assure the dignified and fair treatment of all parties.

Pierce County District Court provides a very supportive work environment. There is a wide variety of duties and departments to rotate through. We also have many opportunities for advancement and movement within the Court. Employees are placed in situations to maximize their skill sets as well as to assist them in fostering the acquisition of new skills.

Why It's a Great Department:

Pierce County District Court is committed to providing fair, accessible, and effective administration of justice while treating every individual with dignity and respect. As an independent and impartial branch of government, the Court plays a vital role in promoting respect for the law, protecting individual rights, and providing timely and equitable resolution of legal matters for the community it serves.

The Court values professionalism, innovation, collaboration, and public service. Employees are part of a mission driven organization that is focused on operational excellence, improving access to justice, and continuously enhancing services for the public. Pierce County District Court fosters a supportive and team oriented environment where employees contribute directly to meaningful work that impacts the community every day.

Pierce County District Court is a court of limited jurisdiction and hears a wide range of cases, including:

• Traffic and non-traffic infractions
• Criminal and criminal-traffic misdemeanors and gross misdemeanors
• Civil matters for damages for injury to individuals or personal property, and contract disputes no greater than $100,000
• Small claims for recovery of money not to exceed $10,000
• Name changes
• Anti-harassment protection orders
• Stalking protection orders

We encourage you to learn more about our department by clicking here.

How to be Successful in the Role:

• Be adaptable to change and continued growth.
• Able to work well with a variety of agencies, defendants and members of the public.
• Able to multitask and act quickly when needed.
• Work independently and understand the need for confidentiality.
• Accurately follow laws, rules and court policies and procedures.
• Communicate effectively both orally and in writing.
• Perform a wide variety of complex court-related clerical duties accurately.
• Utilize interpersonal skills using tact, patience, and courtesy.
• Be a productive team player who is self-motivated.

Your Future in this Role:

Throughout the onboarding process, you will meet with the Supervisors, teams, and the admin team regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build a great career.

Core Daily Responsibilities:

• Records person and case information into DISCIS and other computer programs.
• Processes and/or prepares warrants, citations, subpoenas, summonses, motions, notices, and other legal documents.
• Constructs and maintains case files and court records on which subsequent actions must be taken.
• Files correspondence, forms, invoices, receipts, documents and case files in alphabetical or numerical order and retrieves documents and case files.
• Provides assistance to the public at the counter and on the phone involving application of the tasks in the assigned unit.

This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, click here.

• Additional education or experience may substitute for the recruiting requirements.
• A cover letter, resume, and 3 professional references are required for this position. Applications without a cover letter, resume, and 3 professional references will not be considered.
• Graduation from high school or equivalent, AND
• At least two years of clerical experience.
• Experience in a district or municipal court or legal office and JIS computer experience preferred.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed on a case-by-case basis and will not necessarily remove an applicant from consideration.

Individuals who need accommodation in the application or interview process may contact Human Resources at [phone] at least two days prior to the need.

Applicants must be legally authorized to work in the United States without the need for visa sponsorship.

Our Recruitment Practices:

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position.

Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.

During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.

Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Our Welcoming Workplace Commitment:

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.