Office Assistant 2 (multiple positions)

Pierce County; Tacoma (WA); On-site; USD 40,000 - 56,000; Full time

Job summary

Pierce County is seeking a highly proficient administrative professional to support our Facilities team and provide a welcoming environment at the building's front desk. The Career Service position focuses on administrative support for Maintenance, Operations, Construction, and Fiscal teams, while the Limited Duration role provides essential departmental support and a front desk presence.

Hybrid may be available after probation for the regular position; the Limited Duration position will be

Qualifications

• One year of general clerical work experience.

Responsibilities

• Prepare a variety of routine material and correspondence; proofread for grammar and punctuation.
• Organize, maintain, and retrieve information and documents from files and records.
• Process requisitions, vouchers and invoices; validate payments and place orders for department.
• Perform timekeeping, maintain leave status records, and monitor leave balances.
• Receptionist duties; respond to inquiries by telephone or in person; fulfill requests for publications or office supplies.

Job description

Hybrid may be available for the regular Career Service position for 1 day a week following a successful probationary period.
The Limited Duration position will be on-site full-time and may last up to 3 years.

Why It's a Great Opportunity:

In these roles, you’ll play a key part in supporting our Facilities team while serving as a welcoming presence for visitors conducting business at our new 1501 Market Street building. The Career Service position will primarily be supporting our Maintenance and Operations, Construction Division, and Fiscal teams with administrative support duties. The Limited Duration position will provide essential departmental support and create a welcoming environment at our building’s front desk. Your work will create a warm, professional environment for the public and County employees alike.

Why It's a Great Department:

We have a collaborative culture that is inclusive at all levels. Each person feels a responsibility to help others, especially in learning new skills and abilities, or helping to solve a problem. The work that we do as a department supports all County business and is appreciated by the public, our tenants, and leadership. Open communication and collaboration are expected and encouraged, working to be transparent in areas of improvement for ourselves, tenants, and the public.

We encourage you to learn more about our department by clicking here.

How to be Successful in the Role:

Your success will come from being a highly proficient administrative professional who is customer-focused, inquisitive, self-motivated, learns quickly, enjoys taking on new challenges, and can work independently once trained. Your knowledge of general office procedures/practices and technical and specialized functions will ensure your success as you learn the policies and procedures of the County, department, and work unit. If you are an excellent communicator, detail-oriented, anticipate needs, and take the time to learn the bigger picture of how the work impacts Pierce County’s employees and residents, then you will be successful here.

Your Future in this Role:

Throughout the onboarding process, you will meet with the supervisors, teams, and the administrative team regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership classes, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build a great career.

Core Daily Responsibilities:

• Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar, spelling, punctuation and capitalization on department correspondence.
• Organize, maintain, and retrieve information and documents from files and records.
• Process requisitions, vouchers and invoices; validate payments and place orders for department.
• Perform timekeeping functions for work unit or department; complete time records; compute time; maintain leave status records and monitor leave balances.
• Perform receptionist and general office duties; respond to routine inquiries by telephone or person-to- person; fulfill requests for publications or office supplies.

This announcement is not intended to reflect all duties to be performed by our next team member, but shall present a descriptive list of the range of duties that may be performed. To view the complete classification, click here.

• Additional education or experience may substitute for the recruiting requirements.
• A resume and cover letter are required for this position. Applications without a resume and cover letter will not be considered.
• One year of general clerical work experience.

SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS: Ability to successfully complete Pierce

• Some positions may require possession of, or the ability to obtain a valid Driver's License when travel is required.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed on a case-by-case basis and will not necessarily remove an applicant from consideration.

Our Recruitment Practices:

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position.Pierce County understands applicants may use AI tools when preparing application materials. We recognize these tools can make the process easier; however, we ask that everything you submit genuinely reflects your own experience, skills, knowledge, and writing style.

During the interview process, you may be asked to demonstrate your skills, including writing and subject knowledge, and to speak to your experience in your own voice. Applicants should be prepared to respond to interview questions without relying on AI-generated responses or reading prepared answers from a screen. Any misrepresentation may result in disqualification or separation.

Applicants whose qualifications most closely align with the County’s needs will be eligible for further consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Our Welcoming Workplace Commitment:

Pierce County is committed to fostering a Welcoming Workplace where employees are supported, respected, and able to thrive. We believe a strong public workforce is representative of the community it serves and that fair and just access to opportunity strengthens public service.

Guided by the County Executive’s Forward Together mission, Pierce County works to build communities that are safe, welcoming, and connected. This same commitment shapes how we recruit, develop, and retain our employees. County employees make a direct and visible impact in the lives of residents every day, and we invite you to join us in helping keep Pierce County a place people are proud to call home.