Public Defender Admin Assistant II

NCIDS; Rockingham (NC); On-site; USD 55,000 - 84,000; Full time

Job summary

Indigent Defense Services in North Carolina seeks a Public Defender Administrative Assistant II to support attorneys, manage file opening/closing, prepare documents, and handle HR-related tasks. Duties include answering phones, maintaining records, and assisting with statistics reports for IDS and AOC.

The role requires strong MS Word/Excel skills, attention to detail, and the ability to transcribe and format legal documents accurately. Equal opportunity employer with comprehensive benefits.

Qualifications

• High school diploma or equivalent with relevant experience.
• Equivalency options may apply per Education and Experience Equivalency Guide.
• Relates to legal secretarial/administrative roles in a state agency.

Responsibilities

• Review incoming cases for conflicts and assign to Chief with recommendations.
• Open and close files for DSS, Juvenile, Criminal, and child support.
• Prepare HR paperwork, onboarding, leave, and vacation processes.

Skills

MS Word

Excel

Outlook

Legal secretarial

Documentation

Education

High school diploma + 6 years legal secretarial/administrative experience

AA in legal secretarial science + 4 years paralegal experience

Bachelor's degree in related field + 1 year related experience

Job description

Agency Indigent Defense Services Division Indigent Defense Services Job Classification Title Public Defender Admin Asst II (S) Position Number 65044028 Grade 30013185

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $55,072.00 - $84,205.00

The Office of the Public Defender, District 22, Caswell and Rockingham counties, seeks a qualified individual to provide the following support, but not limited to the following: attorney support, manage file opening and closing, document preparation, telephone answering, copying, library upkeep, preparing and submitting documents regarding office statistics. Other tasks may be assigned.

• Review incoming cases for conflicts.
• Submit incoming cases to Chief with assignment recommendations.
• Cases will be assigned to private counsel only in conflict cases.
• Managing opening and closing of files; DSS, Juvenile, Criminal, and child support.
• Assure that attorney fee applications are submitted to the court when the file is closed.
• Prepare and submit documents regarding office statistics as required by IDS and AOC.
• Prepare HR paperwork as required by IDS and AOC including on boarding, separation, leave and vacation;
• Review and release payroll time for employees;
• Maintain and submit records relating to employee leave and vacation as required.
• Submit maintenance requests.
• Prepare and submit mileage and other reimbursement requests.
• Submit AOC Store orders and special-order requests.
• Schedule prison/jail visits for attorneys.
• Assist in client rehab admissions.
• Obtain medical records per attorney requests.
• Answer phones and manage client contacts as required.
• Other tasks as assigned.

Knowledge, Skills and Abilities / Competencies

• Knowledge of: office practices and procedures and legal secretarial science; word processing and some familiarity with other software such as MS Word, Excel, and Outlook.
• Skills in: MS Word, Excel, and Outlook.
• Ability to: apply specific rules and regulations to process and maintain records and documents learned in school or through work experience; transcribe material into correct form and to use proper grammar, punctuation, and spelling; type with accuracy and speed required by the hiring authority; compose correspondence independently; follow established guidelines; schedule and coordinate a variety of appointments and meetings.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• Completion of high school and six years of progressively responsible legal secretarial or administrative office management experience;
• or completion of an associate degree program in legal secretarial science and four years of progressively responsible paralegal experience or completion of a four year college program with major course work in criminal justice, political science, or public administration, or related fields and one year of related experience;
• or an equivalent combination of education and experience.
• Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Policy

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
• To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.
• Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

Additional Information

All job postings close at 11:59pm the night before the End Date on the posting.