Public Defender Admin Assistant II

State of North Carolina - Judicial Branch; North Carolina; On-site; USD 55,000 - 84,000; Full time

Job summary

The State of North Carolina - Judicial Branch is seeking a Public Defender Administrative Assistant II to provide attorney support, manage file opening/closing, document preparation, and office statistics reporting. The role requires strong secretarial skills and experience with MS Word, Excel, and Outlook.

Responsibilities include HR paperwork, payroll timing, filing, scheduling visits, and handling calls.

Qualifications

• Completion of high school with six years of progressively responsible legal secretarial or administrative office management experience.
• Associate degree in legal secretarial science with four years of progressively responsible paralegal or related experience.
• Four-year college program with major in criminal justice, political science, or public administration and one year of related experience.
• Equivalent combination of education and experience.

Responsibilities

• Review incoming cases for conflicts.
• Submit incoming cases to Chief with assignment recommendations.
• Manage opening and closing of files and prepare HR paperwork.
• Answer phones and manage client contacts as required.
• Prepare and submit documents regarding office statistics and payroll records.
• Schedule prison/jail visits for attorneys and assist in client rehab admissions.

Skills

MS Word

Excel

Outlook

Legal secretarial knowledge

Education

High school diploma

Associate degree in legal secretarial science

Four-year college program in criminal justice/political science/public administration

Job description

AgencyIndigent Defense ServicesDivisionIndigent Defense ServicesJob Classification TitlePublic Defender Admin Asst II (S)Position Number65044028Grade30013185About UsDO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.Description of WorkSALARY RANGE: $55,072.00 - $84,205.00The Office of the Public Defender, District 22, Caswell and Rockingham counties, seeks a qualified individual to provide the following support, but not limited to the following: attorney support, manage file opening and closing, document preparation, telephone answering, copying, library upkeep, preparing and submitting documents regarding office statistics. Other tasks may be assigned.Knowledge Skills and Abilities/Management PreferencesJob duties for the Administrative Assistant include but are not limited to the following:Review incoming cases for conflicts.Submit incoming cases to Chief with assignment recommendations.Cases will be assigned to private counsel only in conflict cases.Managing opening and closing of files; DSS, Juvenile, Criminal, and child supportAssure that attorney fee applications are submitted to the court when the file is closed.Prepare and submit documents regarding office statistics as required by IDS and AOC.Prepare HR paperwork as required by IDS and AOC including on boarding, separation, leave and vacation; Review and release payroll time for employees; Maintain and submit records relating to employee leave and vacation as required.Submit maintenance requests.Prepare and submit mileage and other reimbursement requests.Submit AOC Store orders and special-order requests.Schedule prison/jail visits for attorneysAssist in client rehab admissionsObtain medical records per attorney requestsAnswer phones and manage client contacts as required.Other tasks as assigned.Knowledge, Skills and Abilities / Competencies:Knowledge of: office practices and procedures and legal secretarial science; word processing and some familiarity with other software such as MS Word, Excel, and Outlook.Skills in: MS Word, Excel, and OutlookAbility to: apply specific rules and regulations to process and maintain records and documents learned in school or through work experience; transcribe material into correct form and to use proper grammar, punctuation, and spelling; type with accuracy and speed required by the hiring authority; compose correspondence independently; follow established guidelines; schedule and coordinate a variety of appointments and meetings.Supplemental and Contact Information:Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.All NC Judicial Branch agencies are Equal Opportunity Employers.The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.Charmaine J. LeeksNC Administrative Office of the CourtsHuman Resources Divisionhttps://www.nccourts.gov/about/about-judicial-branch/careersMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Minimum Education and Experience Requirements:Completion of high school and six years of progressively responsible legal secretarial or administrative office management experience; or completion of an associate degree program in legal secretarial science and four years of progressively responsible paralegal experience or completion of a four year college program with major course work in criminal justice, political science, or public administration, or related fields and one year of related experience; or an equivalent combination of education and experience.Attach cover letter and résumé.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Charmaine James LeeksEmail:[e-mail]