PUB Summer Clerk at Oakland University

Oakland University; Rochester (MI); On-site; USD 20,664; Part time

Job summary

A regional educational institution seeks a Summer Clerk to provide front desk support and assist with the Summer Academy. Responsibilities include greeting visitors, answering phone calls, performing data entry, and assisting with various administrative tasks. The ideal candidate should be able to articulate well in English, interact with diverse individuals, and demonstrate proficiency in Microsoft Office Suite. This position offers 32-40 hours per week at $15.00/hour, running from mid-May to mid-August.

Qualifications

• Ability to articulate ideas and use proper grammar and punctuation.
• Experience in a busy environment with public interactions.
• Competence in Microsoft Office Suite and standard office machines.

Responsibilities

• Provide front desk coverage and phone answering.
• Perform data entry and file confidential documents.
• Assist in orientation for Summer Academy.

Skills

Clear articulation in Standard English

Public interaction skills

Computer literacy (Microsoft Office)

Ability to operate office machines

Job description

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OAKLAND UNIVERSITY - PROJECT UPWARD BOUND COLLEGE PREP ACADEMY

502 Meadow Brook Road; 120 Vandenberg Hall; Rochester, MI 48309-4401

Phone: [phone] Fax: [phone]

JOB TITLE: Summer Clerk

DATES: Mid-May – Mid-August

HOURS: Mon – Fri between 8 am & 5:00 pm

POSITION(S) AVAILABLE: 1 32 - 40 hours per week

PAY: $15.00/hour

REPORTS TO: Office Assistant

PURPOSE:

Provide front desk reception area coverage and phone answering; run errands on campus; and provide routine support for PUB’s Summer Academy in a busy and fast-paced environment.

PRIMARY DUTIES:

• Greet incoming visitors and provide directional or informational assistance as needed.
• Answer telephone calls providing specific information or routing to the appropriate PUB Team member.
• Initiate emails and/or phone calls for projects that need a quick response.
• Perform accurate word-processing of lists, labels, certificates, and similar projects.
• Perform data entry and file confidential documents (must sign confidentiality agreement).
• Copy, fold, collate, staple, or fax documents; prepare mailings and documents for meetings.
• Provide “behind-the-scenes” support for Summer Academy orientation.
• Coordinate and facilitate teacher supply and copying orders.
• Make deliveries and pick-ups to different campus locations (which may include escorting participants).
• Keep storage areas organized and transport supplies between rooms/buildings as needed for programming (which may require some lifting).
• Other tasks as assigned by the Office Manager or Department Administrators.

MINIMUM QUALIFICATIONS:

• Ability to clearly articulate ideas and enunciate words in Standard English with a working knowledge of proper grammar, spelling, and punctuation in written form.
• Ability to successfully interact with the public, students, faculty, and staff from all backgrounds.
• Ability to stay on-task in a highly busy, quickly changing, and sometimes loud environment.
• Computer literacy, especially with Microsoft Office Suite, with medium-duty word-processing skills.
• Ability to operate standard office machines and telephone units; and bend, stretch, lift, and transport.
• Ability to utilize standard office resources (including Internet, digital camera, video camera).

A CLERICAL SKILLS ASSESSMENT WILL BE ADMINISTERED TO TEST TYPING, FILING, AND COMMUNICATION SKILLS.

DESIRED QUALIFICATIONS:

• One academic year successfully providing general office work, preferably in an education setting.

Preference will be given to students who worked in PUB during the immediately prior academic year.