PT Payroll Specialist

Virginia's Community College System; Tazewell (VA); On-site; USD 19,000 - 27,000; Part time

Job summary

Southwest Virginia Community College in Richlands, VA, is seeking a PT Payroll Specialist to support biweekly payrolls for adjunct faculty and staff. The role focuses on accuracy, data entry, and timely processing, with training provided by the Payroll Coordinator.

You will ensure compliance with federal and state payroll laws, generate wage reports, and assist with audits. Telework is not offered; hours are up to 29 per week, Monday through Friday, on-site at Tazewell location.

Qualifications

• High school diploma required plus basic bookkeeping/accounting courses.
• Ability to maintain confidentiality of payroll/employee records.
• Ability to meet strict payroll deadlines with accuracy.

Responsibilities

• Compiling and inputting data for biweekly payrolls.
• Reconciling payroll and fringe benefits reporting.
• Preparing part-time wage reports and 1500 hour reports.
• Ensuring compliance with federal/state payroll regulations and policies.
• Assisting with year-end processes and audits.

Skills

Confidentiality

Bookkeeping basics

Payroll data entry

Excel skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

High school diploma

Tools

Banner

PeopleSoft

Payroll software

Job description

PT Payroll Specialist

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Work Location: Tazewell - 185. Hiring Range: $16.83. Part Time, M-F 7:45a to 4:30p, up to 29 hours per week. Telework options: No.

Southwest Virginia Community College seeks a PT Payroll Specialist. Do you enjoy being accurate and timely? Do you enjoy basic accounting? Then consider applying to come work with our team at Southwest Virginia Community College as a Payroll Specialist. Thorough training through the state and by the Payroll Coordinator will help ensure success in this position.

This position will partner with the Payroll Coordinator on the following responsibilities:

Compiling and inputting all necessary data from source documents and updating employee records for processing biweekly, adjunct faculty, college work student and full-time payrolls. Reconciling payroll and fringe benefit reporting Preparing part-time wage reports and 1500 hour report Performing quarterly payroll reconciliation Ensuring compliance with federal and state payroll regulations and institutional policies Supporting internal/external audits and providing required documentation Maintaining compliance with Fair Labor Standards Act (FLSA) and wage/hour laws Assisting with year-end processes Other duties as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Ability to maintain confidentiality of employee payroll and personnel records Knowledge of basic bookkeeping/accounting principles and practices, State and Federal tax laws as it relates to payroll. Ability to analyze discrepancies and interpret payroll data. Ability to perform detailed work with numerical data. Exceptional attention to detail and accuracy Ability to meet strict payroll deadlines and manage competing priorities. Ability to grasp and utilize a highly technical and automated payroll system. Strong problem solving skills. Strong organizational and recordkeeping skills. Excellent computer skills including proficiency in Word and Excel. Ability to work with people and communicate effectively with others in giving and obtaining information. Ability to manage high-volume, deadline-driven work High school diploma required supplemented by basic bookkeeping/accounting courses and computer classes. An equivalent combination of training and experience may substitute.

Additional Considerations

Payroll experience in a higher education setting. Payroll experience in a state employment setting. Experience with ERP/payroll systems (e.g., Banner, PeopleSoft, or similar)

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.