PT Medical Records Clerk

Mindful Health; Heath (TX); Hybrid; USD 35,000 - 55,000; Part time

Job summary

An innovative company dedicated to mental health is seeking a Medical Records Clerk to manage and maintain patient health records. This part-time role offers flexibility with the potential for full-time hours as demand increases. The ideal candidate will ensure compliance with HIPAA regulations while maintaining accurate records and providing timely access to authorized personnel. Join a supportive team that values exceptional care and fosters a positive atmosphere, where your contributions will make a significant impact on the community's well-being. If you're passionate about helping others and thrive in a collaborative environment, this opportunity is for you.

Benefits

Healthy & positive atmosphere

Flexible schedule

Competitive compensation

Qualifications

• Associate’s degree in Health Information Management or related field required.
• Previous experience in medical records management preferred.

Responsibilities

• Manage and maintain patient health records according to regulations.
• Ensure medical records are accurate and securely delivered.
• Input patient information into EHR systems.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Time management

Proficiency in Microsoft Office Suite

Education

Associate’s degree in Health Information Management

Experience in medical records management

Tools

Electronic Health Record (EHR) systems

Job description

Mindful Health is a fast-growing company with the goal of providing an intentionally different approach to mental health and well-being. Mindful Health is a combination of Bricks and Mortar locations and virtual service offerings across the state of Texas to create a high-end client experience. We currently have locations in Rockwall, Heath, San Antonio, and Georgetown, and are opening soon in Cypress!

Mindful Health creates an atmosphere that supports and values our clients and team members. Our commitment is to cultivate a place that provides intentional and exceptional care for our clients and a warm and nurturing environment for our team so we can make a lasting impact in our communities. We believe that health encompasses the whole person, mind, and body, and our clinical programming is built around this belief. We work to empower clients to live fuller and healthier lives. We maintain these same beliefs in developing and supporting our Mindful Health team. We seek enthusiastic individuals passionate about helping clients and value working in a team environment. Please visit our website for more information about our services and team at www.mindful.health.

Job Summary:

The Medical Records Clerk will be responsible for managing and maintaining patient health records in accordance with regulatory and organizational standards. This role ensures that all medical documentation is accurate, well-organized, and securely delivered as requested, while also providing timely access to authorized personnel. This is a part-time position, offering 24 hours per week, with the potential to transition to full-time as demand increases. The role is primarily virtual, with occasional in-office presence required. The schedule is flexible, with some hours available in the evening, while others will need to be worked during the day to allow for communication of changes, priority items, and workflow updates with MH staff.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

• Ensure all medical records are handled in accordance with HIPAA regulations and company policies.
• Retrieve and distribute medical records to authorized personnel as needed.
• Process requests for medical records from patients, healthcare providers, and third parties while ensuring proper authorization.
• Work closely with healthcare providers, billing departments, and administrative staff to ensure records support quality patient care.
• Maintain, organize, and update patient medical records in electronic and paper formats.
• Accurately input patient information into electronic health record (EHR) systems.
• Perform additional administrative tasks as needed to support clinic operations.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Associate’s degree in Health Information Management or a related field.
• Previous experience in medical records management, healthcare administration, or a similar role preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift, hold, push, and pull 15 pounds.
• Ability to operate a computer and/or laptop through proficient typing, clicking, and viewing a monitor for extended periods.
• Ability to view computer monitors with close vision, color vision, depth perception and ability to adjust your focus with good hand-eye coordination.
• Must be able to effectively communicate with patients/team members/customers, and clearly express oneself while exchanging information.
• Ability to read, write, comprehend through listening.
• Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
• Position may require work at more than one location during a scheduled work week.

Mindful Health offers:

• A healthy & positive atmosphere where everyone is valued.
• Flexibility in schedule & work hours. As the clinic grows, evening availability may be necessary.
• The compensation is competitive and commensurate with experience.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Employee signature below indicates the employee’s understanding of the requirements, essential functions, and duties of the position.