PT Executive Assistant

Knapsack Company; Portland (OR); Remote; USD 28,000 - 56,000; Part time

Job summary

An ambitious SaaS startup is seeking a proactive Part-Time Executive Assistant to support its executive team in Portland. This role involves managing tasks for the CEO and other leaders, ensuring smooth operations in a fast-paced environment. Ideal candidates will be detail-oriented, organized, and tech-savvy, with a knack for juggling multiple priorities. While primarily remote, occasional in-person assistance is required, making flexibility essential. This is an exciting opportunity to grow with a dynamic team and contribute to the success of a rapidly scaling company.

Qualifications

• 3+ years of experience supporting executives in fast-paced environments.
• Extremely organized and detail-obsessed with competing priorities.
• Clear and professional communicator in written and verbal forms.

Responsibilities

• Manage to-do lists, coordinate meetings, and handle travel bookings.
• Support one-off projects like team retreats or offsites.
• Make personal appointments and coordinate home services.

Skills

Executive Support

Organizational Skills

Communication Skills

Tech-Savvy

Flexibility

Tools

Google Workspace

Slack

Zoom

Notion

Quickbooks

Job description

About Us:

We’re a fast-growing SaaS startup that recently closed our Series A and are scaling quickly. We provide critical infrastructure and services that help major enterprise digital product organizations stand up sustainable and scalable digital production operations. With a lean, high-performing team of 20, on our way to 30, we’re building something ambitious—and having fun doing it.

About the Role:

We’re looking for a sharp, proactive Part-Time Executive Assistant in the Portland, OR area to support five members of our executive team (90% CEO support) across both work and personal tasks. You’ll be the connective tissue that helps our leadership team stay focused, organized, and a step ahead in a busy, high-growth environment. This is a great opportunity for someone who thrives on variety, loves making things run smoothly, and knows how to get things done behind the scenes.

What You’ll Do:

Executive Support

• Help manage to-do lists that are falling through the cracks such as: make a meeting happen, send a follow up e-mail, help clean out e-mail backlog

• Coordinate meetings, Zooms, and in-person logistics (when applicable)

• Handle travel bookings, itineraries, and expense reports

• Manage follow-ups, prep materials, and light communications

• Manage follow-ups, prep materials, and light communications

Project & Operational Support

• Support one-off projects like team retreats or offsites

• Help with vendor coordination, light research, or internal docs

• Social media posting and scheduling for CEO

Personal Assistance

• Make personal appointments and reservations (dining, health, travel)

• Coordinate home services or deliveries

• Assist with gifting, errands, or special occasions

Who You Are:

• 3+ years of experience supporting executives in fast-paced environments
• Extremely organized, detail-obsessed, and able to juggle competing priorities
• Clear and professional communicator (written + verbal)
• Tech-savvy: comfortable with Google Workspace, Slack, Zoom, Notion, etc.
• High trust: you handle sensitive information with discretion and maturity
• Comfortable working independently and managing your own time
• Startup experience or supporting multiple leaders at once is a big plus
• Flexibility with working hours
• Quickbooks experience is a plus
• While the position is mostly remote, candidate must live around the Portland, OR area for occasional in-person assistance.

Compensation:

$35/hr + opportunity to grow with us. This position will start as a part time contractor, but may grow into a FTE role. We are new to working with an EA and are unsure how much of your time we may require. Flexibility is key.