Psychology Programs Coordinator - Graduate & Undergrad

Vanderbilt University; Nashville (TN); On-site; USD 45,000 - 60,000; Full time

Job summary

Vanderbilt University is seeking a capable Program Coordinator to join the Department of Psychology. The role supports graduate and undergraduate programs, handles student records, payroll onboarding, and financial processes.

You will interact with Student Financial Aid, Student Accounts, and the Graduate School while maintaining confidential information. Responsibilities include data management, orientation preparation, travel arrangements for prospective students, and updating websites and

Qualifications

• Bachelor’s degree or equivalent related experience is necessary.
• Strong interpersonal and communication skills required.
• Ability to handle confidential information with discretion.
• Ability to analyze and solve problems in a time-efficient manner.
• Experience with HR principles and office software is preferred.

Responsibilities

• Analyze, forecast, and develop annual budgets for students.
• Coordinate payroll-related activities for all students in Psychology; onboard students, interns and observers.
• Process Graduate Award Forms and Benefit Award Forms; work with Student Accounts to ensure proper charges.
• Monitor student registration at each semester start and process corrections as needed.
• Process appointments for interns and observers.
• Troubleshoot student payroll, insurance, and student accounts issues as needed.
• Prepare financial materials for new graduate student orientation.
• Serve as liaison between department and Student Financial Aid Office, Student Accounts Office, BRET Office and Graduate School.
• Develop and manage student data collection system.
• Assist with data analysis for surveys and grants submissions.
• Handle visa processing for foreign national students.
• Maintain student financial records.
• Assist with graduate student recruiting visits, orientation setup, and student-related events.
• Assist with website updates and managing newsletters/listservs and alumni page for students.
• Arrange travel for prospective graduate students and plan itineraries.

Skills

Interpersonal skills

Communication skills

Independent judgement

Problem solving

Project coordination

MS Office

Education

Bachelor’s Degree or equivalent

Tools

Adobe Acrobat Pro

Vanderbilt Systems

Job description

Vanderbilt University is seeking a capable Program Coordinator to join the Department of Psychology. The role supports graduate and undergraduate programs, handles student records, payroll onboarding, and financial processes.

You will interact with Student Financial Aid, Student Accounts, and the Graduate School while maintaining confidential information. Responsibilities include data management, orientation preparation, travel arrangements for prospective students, and updating websites and